admin:finalising_transactions

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admin:finalising_transactions [2017/07/03 21:21] – [Finalising transactions] rozannaadmin:finalising_transactions [2021/10/08 11:12] (current) – Gary Willetts
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-====== Finalising transactions ====== +{{indexmenu_n>100}} 
- +====== 25.10. Finalising transactions ======
 There are three methods of finalising invoices: There are three methods of finalising invoices:
   - The method described here.   - The method described here.
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 You will be given the opportunity to print the list of finalised invoices. You will be given the opportunity to print the list of finalised invoices.
  
-If you have specified the option in the Preferences, a text file called "cust_invoice_expt.txt" will be created on the disk (& in the folder) you have specified in the Preferences.+If you have specified the option in the Preferences, a text file called "cust_invoice_expt.txt" will be created on the disk (& in the folder) you have specified in the Preferences, otherwise they will be created in the “Documents/exports” folder under the Application folder.
  
 Each time you finalise a group of invoices, they are given an export batch. This is a unique number that allows you to recall those invoices. Each time you finalise a group of invoices, they are given an export batch. This is a unique number that allows you to recall those invoices.
  
  
-=====  Finalise supplier invoices... . =====+=====  Finalise supplier invoices =====
  
 As for the // finalise customer invoices.... // section above, but for supplier invoices As for the // finalise customer invoices.... // section above, but for supplier invoices
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 The export file created is called "supp_invoice_expt.txt" The export file created is called "supp_invoice_expt.txt"
  
-=====  Finalise inventory adjustments... =====+=====  Finalise inventory adjustments =====
  
 You need to finalise inventory adjustments so that they can be purged from mSupply at a later date. Also, you will not be able to set the start of year stock at the beginning of the next financial year until all inventory adjustments have been finalised. You need to finalise inventory adjustments so that they can be purged from mSupply at a later date. Also, you will not be able to set the start of year stock at the beginning of the next financial year until all inventory adjustments have been finalised.
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 The transactions will be marked as "finalised" (status "fn"), and they will no longer be able to be edited. The transactions will be marked as "finalised" (status "fn"), and they will no longer be able to be edited.
  
-===== Moneyworks exports ===== +**For exporting invoices to Moneyworks please refer to chapter 11. [[import_and_export:moneyworks|Exporting invoices to Moneyworks]]**
- +
-If you are using "Moneyworks" accounting software, you can export invoices directly to Moneyworks. +
- +
-If you have turned this option on in the Preferences, rather than exporting a text file to disk, mSupply will attempt to connect to Moneyworks, and directly send the invoice data to Moneyworks, where a debtor invoice is created for each invoice in mSupply. You can then use Moneyworks superb statement production (with full control over the form design) along with it's open item handling of debtor and creditor payments to take over the handling of payments and receipts. Contact <info@sussol.net> if you would like more information. +
- +
-Finalising. Note that if "export invoices when finalising" is turned on in the Preferences, invoices that have been finalised but not yet given an export batch will also be included in the list. If any such invoices exist you will be alerted to the fact. A text file called "supplier_invoice_expt.txt" will be created at the location you have specified in the Preferences. +
- +
-// Note: if you are using mSupply in Client/Server mode, exports will be sent to the "export" folder located in the same folder as the 4D client application.// +
  
-=====  Finalise builds... =====+=====  Finalise builds =====
  
 You need to finalise builds so that they can be purged from mSupply at a later date, or to disallow any further editing of particular builds. Also, you will not be able to set the start of year stock at the beginning of the next financial year until all builds are finalised. You need to finalise builds so that they can be purged from mSupply at a later date, or to disallow any further editing of particular builds. Also, you will not be able to set the start of year stock at the beginning of the next financial year until all builds are finalised.
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 See the sections above for the details of how to finalise transactions. The process is just the same for builds. See the sections above for the details of how to finalise transactions. The process is just the same for builds.
  
-=====  Export a batch again... =====+=====  Export a batch again =====
  
 Choosing this item presents you with a window where you can choose a batch number to export again: Choosing this item presents you with a window where you can choose a batch number to export again:
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 Invoice batch numbers are shown on the right hand side of invoice lists. Invoice batch numbers are shown on the right hand side of invoice lists.
  
-// Previous: [[.:tables_fields:foreign_keys|Field descriptions]]     Next: [[.:tables_fields:foreign_keys|Managing data files]]//+\\ 
 +\\ 
 +|  //  Previous:  **[[admin:diagnostics]]** | | Next: **[[admin:managing_data_files]]** //  |
 ---- struct data ---- ---- struct data ----
 +pagestatus.status    : 
 ---- ----
  
  • Last modified: 2017/07/03 21:21
  • by rozanna