faq:how_to_correct_packsize

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faq:how_to_correct_packsize [2018/08/02 07:05] – [How to correct wrong packsizes] markfaq:how_to_correct_packsize [2021/10/08 11:41] (current) Gary Willetts
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-====== How to correct wrong pack sizes ====== +====== 28.07. How to correct wrong pack sizes ======
 ===== Introduction ===== ===== Introduction =====
 +In a warehouse or dispensary, stock may be received in 'bulk' (larger pack sizes) which then need to be physically and logically broken down in to smaller, 'issue size', packs before the stock is issued.  It often makes sense to keep last-expiring stock in bulk quantities until closer to the time it will be issued:
 +  * It makes for easier stock-taking; just counting the number of cartons, rather than working out how many inner packs are in the cartons, and then multiplying that by the number of cartons.
 +  * If you will be [[items:splitting_a_stock_line|splitting a stock line]] to move a carton(s) to a more accessible location for issue, then keeping the 'carton' pack size makes it easier to identify how much stock needs to be to split off.
 +
 +In any case, whenever it is done, you will need to change the pack size of your stock.
 +
 +<WRAP center round important 60%>
 +It is important that changing pack size does **NOT** change the total amount of stock that you have.  mSupply is carefully designed to ensure this.
 +
 +However, if you have accidentally told mSupply that you have issued more stock than you actually have, then mSupply does allow for these to be corrected through the process described in [[faq:how_to_correct_packsize#changing_pack_size_for_stock_already_issued|Changing pack size for stock already issued]], below.
 +</WRAP>
  
-In a warehouse environment, stock may be received in 'bulk' (large pack sizes) and then physically broken down in to smaller, 'issue size' packs when the stock is issued. 
  
 ===== Changing pack size for stock on hand ===== ===== Changing pack size for stock on hand =====
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 ===== Changing pack size for stock already issued ===== ===== Changing pack size for stock already issued =====
  
-If your staff have forgotten to tell mSupply about the new pack size through a [[items:repacking|Repack]] or [[items:splitting_a_stock_line|Split]], then stock may be issued without noticing the large pack sizes.+If your staff have forgotten to tell mSupply about the new pack size through a [[items:repacking|Repack]] or [[items:splitting_a_stock_line|Split]], then stock may be issued without noticing the large pack sizes.  This will result in mSupply being told that much more stock has been issued than actually has been.
  
 In an pharmacy environment, the same could also be true if the [[admin:dispensary_installation#pack_to_one|'Pack to one' preference]] has not been set.  Most users tend to rely on the stock being introduced to the system in the correct pack sizes (suitable for patient consumption) and when this is not done, the dispenser doesn't pay attention to the pack sizes and accidentally tells mSupply that they are issuing stock with large pack sizes. In an pharmacy environment, the same could also be true if the [[admin:dispensary_installation#pack_to_one|'Pack to one' preference]] has not been set.  Most users tend to rely on the stock being introduced to the system in the correct pack sizes (suitable for patient consumption) and when this is not done, the dispenser doesn't pay attention to the pack sizes and accidentally tells mSupply that they are issuing stock with large pack sizes.
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 For this example lets assume that the total quantities are correct. Here we did indeed receive 20,000 tablets. So we are going to make the following adjustments.  For this example lets assume that the total quantities are correct. Here we did indeed receive 20,000 tablets. So we are going to make the following adjustments. 
 <WRAP center round tip 60%> <WRAP center round tip 60%>
-The step below is only possible if you have the user permission "Can update pack size, cost and sell price" set as described above. If this permission is not set, the pack size is disabled but still viewable.+The step below is only possible if you have the user permission "Can update pack size, cost and sell price" set as described above. If this permission is not set, the pack size is disabled but still viewable.  
 + 
 +Starting with mSupply v4.12.06 the pack size field is only enabled if there are no pending repacks connected to the stock. If suggested repacks are encountered, they either need to be deleted or finalised.  
 </WRAP> </WRAP>
 +
  
  
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 We can also see that pack sizes on past ledgers have been converted from "100" to "1". We can also see that pack sizes on past ledgers have been converted from "100" to "1".
  
-// Previous: [[faq:how_to_remove_stock_lines_that_have_0_available|How To Remove Stock Lines That Have '0' Available]]     Next: [[faq:how_to_report_by_invoice_category|How to report by invoice category]]// +\\ 
 +\\ 
 +|  //  Previous:  **[[faq:why_is_my_stock_on_hold]]** | | Next: **[[faq:how_to_report_by_invoice_category]]** //  |
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  • Last modified: 2018/08/02 07:05
  • by mark