Updated: version 3.1
The best practice payment flow is diagrammed below. These steps ensure accuracy is maintained and payments are made for the correct amounts based on the actual goods received.
mSupply can be used to record payments that you have made to suppliers for goods received from them. To do this, you need to activate the payment module in the preferences (Invoices 1 tab, 'Activate supplier payment module' check box) first.
To enter a new cash payment, choose Supplier > New Cash Payment from the menus (or click on the icon in the Payments section on the Suppliers tab of the navigator to be shown the new cash payment window:
The table of invoices you can enter a payment against is populated with all the finalised invoices in the store you are currently logged into (in all currencies).
Choose Suppliers > Show cash payments… from the menus or click on the icon in the Payments section on the Suppliers tab of the navigator. You will be presented with the standard transaction find window which allows you to filter the cash payments you see:
When you click on the Find button will be taken to the usual transaction viewing window with the cash payments you selected displayed:
To view an individual payment simply double click on its line in the list and you will be shown a read-only view of the cash payments form containing all the details of the payment you made and the invoices it was paying. If you have the correct user permissions you can edit the payment note at this stage even if the payment has been finalised.
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