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barcode_scanning:adding_barcodes_to_items [2019/01/25 17:24] – Gary Willetts | barcode_scanning:adding_barcodes_to_items [2022/06/02 09:10] – Gary Willetts | ||
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- | ====== Adding barcodes to items ====== | + | ====== |
<wrap info> | <wrap info> | ||
- | Assigning barcodes to items is an important setup activity. It is this step that enables mSupply to recognise which item a particular barcode belongs to. | + | Assigning barcodes to items is an important setup activity. It is this step that enables mSupply to recognise which item a particular barcode belongs to. **Note:** this is strictly assigning the **GTIN** to an item, not the rest of the barcode which includes things like batch, expiry, serial number etc. |
You can add barcodes to items before or during the goods receipt process. The process described here is used for both - to see how the goods receipt process fits in, see [[barcode_scanning: | You can add barcodes to items before or during the goods receipt process. The process described here is used for both - to see how the goods receipt process fits in, see [[barcode_scanning: | ||
+ | To start the process, view the details page of the item you want to add barcodes to (go to //Item > Show items...//, click on the //OK// button, double-click on the item you want in the list). Then click on the Barcodes tab on the left hand side of the details window: | ||
+ | {{ : | ||
+ | This will show you a list of the current barcodes assigned to the item: | ||
+ | {{ : | ||
- | // Previous: [[barcode_scanning: | + | This item currently has no barcodes assigned to it but this is the information each column displays: |
+ | * **Number**: a sequential number for each barcode, starting at 1 | ||
+ | * **Manufacturer**: | ||
+ | * **Pack size**: the number of individual items (tablets, bottles etc.) in the pack this barcode represents | ||
+ | * **Barcode**: | ||
+ | * **Parent**: the number (shown in the Number column) of the barcode that is the parent (i.e. has the next largest pack size) of this barcode | ||
+ | |||
+ | ===== Deleting a barcode ===== | ||
+ | To delete a barcode, click on it in the table to select it and click on the //Delete// button. You will be asked to confirm the deletion. But please note, you will not be able to delete any barcode that has been assigned to a line of stock. | ||
+ | |||
+ | ===== Editing a barcode ===== | ||
+ | To edit a barcode, simply double-click it in the table. This will open the 'add a barcode' | ||
+ | |||
+ | ===== Adding a barcode ===== | ||
+ | To add a barcode to the item, click on the //Add// button. This window appears: | ||
+ | |||
+ | {{ : | ||
+ | |||
+ | **Item**: this is the name of the item you're adding a barcode to, followed by its code. It is non-editable | ||
+ | |||
+ | **Barcode**: the human-readable form of the barcode; the 2 or 3 digit type identifier followed by the 14 digit GTIN only (it could be a 13 or 8 digit (or any length!) GTIN but it must be padded with leading zeros to 14 digits in total). You can't type anything in here, you have two options: | ||
+ | * Scan the item's barcode with a barcode scanner - the barcode' | ||
+ | * Click on the {{: | ||
+ | |||
+ | **Pack size**: the pack size (number of individual items in one pack) that this barcode belongs to | ||
+ | |||
+ | **Manufacturer**: | ||
+ | |||
+ | **Barcode for next outer-level packaging table**: this is where you select the barcode that is the ' | ||
+ | |||
+ | <WRAP info center round 90%> | ||
+ | GS1 barcodes are unique to the combination of item, pack size and manufacturer. So you won't be able to add 2 barcodes to the same item with the same pack size and manufacturer. | ||
+ | </ | ||
+ | |||
+ | Here is an example of an item with several barcodes added: | ||
+ | {{ : | ||
+ | |||
+ | \\ | ||
+ | \\ | ||
+ | | // Previous: | ||
---- struct data ---- | ---- struct data ---- | ||
+ | pagestatus.status | ||
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