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barcode_scanning:adding_barcodes_to_items [2019/10/25 20:12] – [Adding a barcode] Emily Porrello | barcode_scanning:adding_barcodes_to_items [2023/01/31 16:54] – Gary Willetts |
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====== 12.02. Adding barcodes to items ====== | ====== 15.02. Adding barcodes to items ====== |
<wrap info>Added: Version 4.01</wrap> | <wrap info>Added: Version 4.01</wrap> |
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Assigning barcodes to items is an important setup activity. It is this step that enables mSupply to recognise which item a particular barcode belongs to. | <WRAP info center round 90%> |
| In a synchronising system ([[synchronisation:introduction]]) barcodes: |
| * can be added to items at any site and they will then synchronise to all other sites. |
| * that are created as a duplicate of one that already exists elsewhere in the system will be automatically merged into the existing barcode. This will be completely invisible to the user. |
| * can only be edited on the primary server. |
| </WRAP> |
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| Assigning barcodes to items is an important setup activity. It is this step that enables mSupply to recognise which item a particular barcode belongs to. **Note:** this is strictly assigning the **GTIN** to an item, not the rest of the barcode which includes things like batch, expiry, serial number etc. |
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You can add barcodes to items before or during the goods receipt process. The process described here is used for both - to see how the goods receipt process fits in, see [[barcode_scanning:receiving_goods|Barcode scanning and receiving goods]]. | You can add barcodes to items before or during the goods receipt process. The process described here is used for both - to see how the goods receipt process fits in, see [[barcode_scanning:receiving_goods|Barcode scanning and receiving goods]]. |
* **Manufacturer**: the name of the manufacturer of the medicine | * **Manufacturer**: the name of the manufacturer of the medicine |
* **Pack size**: the number of individual items (tablets, bottles etc.) in the pack this barcode represents | * **Pack size**: the number of individual items (tablets, bottles etc.) in the pack this barcode represents |
* **Barcode**: the human readable form of the barcode, just the type identifier and the 14 digit GTIN. An identifer of 01 indicates a global GS1 barcode, an identifier of 04x identifies an internal mSupply barcode (assigned because the manufacturer didn't put one on the item's packaging | * **Barcode**: the human readable form of the barcode, just the type identifier (01) and the 14 digit GTIN (it could be a 13 or 8 digit (or any valid length!) GTIN but it must be padded with leading zeros to 14 digits in total - this is part of the GS1 standard). A barcode that starts 0104 identifies an internal mSupply barcode (assigned because the manufacturer didn't put one on the item's packaging). A barcode that starts with 01 followed by anything else is a global barcode not assigned by mSupply. |
* **Parent**: the number (shown in the Number column) of the barcode that is the parent (i.e. has the next largest pack size) of this barcode | * **Parent**: the number (shown in the Number column) of the barcode that is the parent (i.e. has the next largest pack size) of this barcode |
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**Item**: this is the name of the item you're adding a barcode to, followed by its code. It is non-editable | **Item**: this is the name of the item you're adding a barcode to, followed by its code. It is non-editable |
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**Barcode**: the human-readable form of the barcode; the 2 or 3 digit type identifier followed by the 14 digit GTIN only. You can't type anything in here, you have two options: | **Barcode**: the human-readable form of the barcode; the 2 or 3 digit type identifier followed by the 14 digit GTIN only (it could be a 13 or 8 digit (or any length!) GTIN but it must be padded with leading zeros to 14 digits in total). You can't type anything in here, you have two options: |
* Scan the item's barcode with a barcode scanner - the barcode's identifier and GTIN will appear in the textbox. If the barcode is not GS1 compliant you will see a warning message and you will not be able to save the barcode (just in case you've scanned the wrong thing. Why would anyone go wild with a scanner and start scanning anything they can find? ;-)) | * Scan the item's barcode with a barcode scanner - the barcode's identifier and GTIN will appear in the textbox. If the barcode is not GS1 compliant you will see a warning message and you will not be able to save the barcode (just in case you've scanned the wrong thing. Why would anyone go wild with a scanner and start scanning anything they can find? ;-)) |
* Click on the {{:barcode_scanning:recycle_icon.png?15}} icon next to the Barcode field to have mSupply supply its own unique, internal GS1 compliant barcode. Each time you click on the icon, mSupply will supply a new barcode. | * Click on the {{:barcode_scanning:recycle_icon.png?15}} icon next to the **Barcode** field to have mSupply supply its own unique, internal GS1 compliant barcode. Each time you click on the icon, mSupply will supply a new barcode. |
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**Pack size**: the pack size (number of individual items in one pack) that this barcode belongs to | **Pack size**: the pack size (number of individual items in one pack) that this barcode belongs to. |
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**Manufacturer**: the manufacturer that this barcode belongs to. Type the first few characters of the manufacturer's name and press the Tab key to select it from a list of matching names. If the manufacturer you want doesn't exist in mSupply, click on the {{:barcode_scanning:add_icon.png?15}} button next to the manufacturer field to add it. | **Manufacturer**: the manufacturer that this barcode belongs to. Type the first few characters of the manufacturer's name and press the Tab key to select it from a list of matching names. If the manufacturer you want doesn't exist in mSupply, click on the {{:barcode_scanning:add_icon.png?15}} button next to the manufacturer field to add it. |
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| // Previous: **[[barcode_scanning:introduction_and_setup |12.01. Barcode scanning]]** | | Next: **[[barcode_scanning:receiving_goods: |12.03. Barcode scanning and receiving goods]]** // | | | // Previous: **[[barcode_scanning:introduction_and_setup]]** | | Next: **[[barcode_scanning:receiving_goods]]** // | |
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