issuing_goods:invoice_authorisation

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issuing_goods:authorise_customer_invoice [2013/05/24 04:20] – paulissuing_goods:invoice_authorisation [2013/06/02 09:06] – [View authorisation logs] paul
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 {{entry>70.Other Stuff/3.Invoice Authorisation|*}} \\ {{entry>70.Other Stuff/3.Invoice Authorisation|*}} \\
  
-mSupply provides the feature of subjecting Customer and Supplier Invoices to authorisation. Authorisation may be done for a number of reasons, typically value based, and may set to be allowed by only a restricted user or set of users.+mSupply provides the feature of subjecting Customer and Supplier Invoices to authorisation. This feature allows a manager to control the processing of invoices and may be set to be allowed only by a restricted user or set of users.
 <note>Invoices that are subject to authorisation and are unauthorised are held in status 'sg' or suggested status. This means the official invoice can not be printed until the invoice is authorised.</note> <note>Invoices that are subject to authorisation and are unauthorised are held in status 'sg' or suggested status. This means the official invoice can not be printed until the invoice is authorised.</note>
  
 ===Configure mSupply for Invoice Authorisation=== ===Configure mSupply for Invoice Authorisation===
-  * Set Store preferences to allow for authorisation of invoices. Click drop down menu **Special> Store..** click tab **Preferences** and check boxes **Customer invoices must be authorised** and **Supplier invoices must be authorised**. Click OK to return to the Navigator.+  * First give the appropriate user the permission to manage authorisation of invoices. 
 +  * Click drop down menu **File> Edit Users...** double click the appropriate user and in the window that appears click on tab **Permissions (3)** and tick to turn on the **Edit Store Details** checkbox and click **OK**. 
 +{{ ci_auth_permission.png?650 }} 
 + 
 +===Configure mSupply for Invoice Authorisation=== 
 +  * Set Store preferences to allow for authorisation of invoices. Click drop down menu **Special> Store..** click tab **Preferences** and check boxes **Customer invoices must be authorised** and **Supplier invoices must be authorised**. Click **OK** to return to the Navigator.
 {{ store_pref_ci_si_auth.png?650 }} {{ store_pref_ci_si_auth.png?650 }}
  
 ===Create a Supplier Invoice for authorisation === ===Create a Supplier Invoice for authorisation ===
  
-From the Navigator click section Suppliers and click New Supplier Invoice.  Enter your supplier and add items to the Invoice.+From the Navigator click section Suppliers and click **New Supplier Invoice**.  Enter your supplier and add items to the Invoice.
 {{ screen_shot_2013-05-23_at_10.18.16.png?650 }} {{ screen_shot_2013-05-23_at_10.18.16.png?650 }}
-Click the authorise button at the bottom left of the window.+Click the **Authorised** button at the bottom left of the window.
  
 ===Create a Customer Invoice for authorisation === ===Create a Customer Invoice for authorisation ===
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 <note>Log in as another user while the invoice is not authroised to show the user cant confirm the invoice.</note> <note>Log in as another user while the invoice is not authroised to show the user cant confirm the invoice.</note>
  
-===Prin an invoice with Authorisation status set === +===Print an invoice with Authorisation status set === 
-When an invoice is not authorised an attempt to print it will produce and invoice with an 'unauthorised' watermark.+When an invoice is not authorised an attempt to print it will produce and invoice with an 'unauthorised' watermark. See below image.
   * From the Navigator click section **Customers** and select **View Customer Invoices**   * From the Navigator click section **Customers** and select **View Customer Invoices**
   * Select an invoice with unset authorisation.   * Select an invoice with unset authorisation.
-  * In the main invoice window that appears select the **Print** check box at the bottom right and and click **OK**.+  * In the main invoice window that appears select the **Print** check box at the bottom right and and click **OK** to print. 
 +  * Select preview and and a report like the one below will appear.
 {{ ci_unauth_repo.png?650 }} {{ ci_unauth_repo.png?650 }}
  
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 {{ authorised_log.png?650 }} {{ authorised_log.png?650 }}
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-// Previous: [[currencies|currencies]]     Next: [[keybrd_scuts|keyboard shortcuts]]//+// Previous: [[foreign_currency_transactions|Foreign currency transaction]]     Next: [[misc_labels|Miscellaneous labels]]// 
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