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items:adding_a_new_item [2022/02/07 15:26] – [Normal items] Gary Willetts | items:adding_a_new_item [2023/05/09 15:22] – [Stores tab] Gary Willetts | ||
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**Is a vaccine:** Check this if this item is a vaccine and you want mSupply to include it in the vaccine functionality (see the [[https:// | **Is a vaccine:** Check this if this item is a vaccine and you want mSupply to include it in the vaccine functionality (see the [[https:// | ||
- | **Restricted to:** The location type that this item must be restricted to. You can from a list of all active Location types. When something is selected here, all stock of this item that is received must be put in a location which is of the same location type. For example, all cool store locations could have been given a type of " | + | **Restricted to:** The location type that this item must be restricted to. You can pick from a list of all active Location types. When something is selected here, all stock of this item that is received must be put in a location which is of the same location type. For example, all cool store locations could have been given a type of " |
When you have added all the details for your new item, click on the **OK** button or, if you want to add another new item, the **OK & Next button**. | When you have added all the details for your new item, click on the **OK** button or, if you want to add another new item, the **OK & Next button**. | ||
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==== Stores tab ==== | ==== Stores tab ==== | ||
- | On this tab, you select which stores the item will be visible in. | + | On this tab, you select which stores the item will be visible in: |
- | {{ : | + | {{ : |
Simply check the //Visible in store// checkbox against each store in the list you wish the item to be visible in (if an item is visible in a store then it can be used in that store). You can use the // | Simply check the //Visible in store// checkbox against each store in the list you wish the item to be visible in (if an item is visible in a store then it can be used in that store). You can use the // | ||
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==== Master lists tab ==== | ==== Master lists tab ==== | ||
- | On this tab, you select which master lists the item should be added to. | + | On this tab, you select which master lists the item should be added to: |
- | {{ : | + | {{ : |
Master lists can be used for many things in mSupply (e.g. controlling visibility of items in stores or determining which items appear on requisitions). See [[items: | Master lists can be used for many things in mSupply (e.g. controlling visibility of items in stores or determining which items appear on requisitions). See [[items: | ||
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==== Barcodes tab ==== | ==== Barcodes tab ==== | ||
- | On this tab, you can add barcodes of the item that contain manufacturer and pack size information | + | On this tab, you can add barcodes of the item that contain manufacturer and pack size information: |
+ | |||
+ | {{ : | ||
+ | |||
+ | This information is used when using barcode scanners to help manage your pharmaceuticals. See [[barcode_scanning: | ||
- | {{ : | ||
===== Cross reference items ===== | ===== Cross reference items ===== | ||
+ | Cross reference items point to another item, they do not have stock themselves. Whenever the cross reference item is entered, it will be immediately replaced with the normal item it points to. This is useful for handling branded items or items with a common name that is more recognisable than its generic name. An example would be Aspirin for Acetysalycilic acid or Panadol for Paracetamol. | ||
+ | |||
To create a cross reference item select //cross reference// in the **Type** drop down list. The window changes slightly: | To create a cross reference item select //cross reference// in the **Type** drop down list. The window changes slightly: | ||
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==== Cross reference item tab ==== | ==== Cross reference item tab ==== | ||
- | **When this item is chosen in a list, use:** Type the first few characters of the normal item you always want to replace the brand/ | + | **When this item is chosen in a list, use:** Type the first few characters of the normal item you always want to replace the brand/ |
That's it, all done. After clicking the **OK** or **OK & Next** buttons, every time a user chooses the item you entered in the **Item name** / **Item code** fields it will be replaced with the item you entered in the **When this item is chosen in a list, use** field. | That's it, all done. After clicking the **OK** or **OK & Next** buttons, every time a user chooses the item you entered in the **Item name** / **Item code** fields it will be replaced with the item you entered in the **When this item is chosen in a list, use** field. | ||
- | ==== Stores tab ==== | + | **Note:** Item custom field 5 is also settable, as shown in the screenshot. It is a number field. This is the user_field_5 for the **cross reference item** (brand/ |
- | You select | + | |
- | + | ||
- | Note: cross reference items cannot be added to master lists so there is no Master lists tab. Their visibility cannot therefore be controlled by master lists but only by directly selecting the stores they are visible | + | |
===== Service items ===== | ===== Service items ===== | ||
+ | Service items are those which have a price but no stock. You can use them to represent service or other charges that need to be handled. | ||
+ | |||
To create a service item select //service// in the **Type** drop down list. **PLEASE NOTE:** the service option will not be available in this drop down list if the preference to allow service items has not been set. Please see [[preferences: | To create a service item select //service// in the **Type** drop down list. **PLEASE NOTE:** the service option will not be available in this drop down list if the preference to allow service items has not been set. Please see [[preferences: | ||
The window changes slightly: | The window changes slightly: | ||
- | {{ : | + | {{ : |
The **Item code** and **Item name** fields are the same as for a normal item (described [[items: | The **Item code** and **Item name** fields are the same as for a normal item (described [[items: |