items:inventory_adjustments

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items:inventory_adjustments [2020/05/12 14:20] – [Adjustment reasons] Gary Willettsitems:inventory_adjustments [2023/02/10 12:31] – [Adjustment reasons] Gary Willetts
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 {{ :items:navigator_item_tab_invad_add.png?600 |}} {{ :items:navigator_item_tab_invad_add.png?600 |}}
  
-The inventory adjustment (add stock) window will open:+The Inventory adjustment (add stock) window will open:
  
 {{ :items:invad_add.png?600 }}  {{ :items:invad_add.png?600 }} 
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   * The name (//Inventory adjust- add stock//) is filled in automatically for you and cannot be changed.   * The name (//Inventory adjust- add stock//) is filled in automatically for you and cannot be changed.
   * There is an additional //Adjustment reason// column (see below for details).   * There is an additional //Adjustment reason// column (see below for details).
 +
 +<WRAP center round important 60%>
 +Because an inventory adjustment represents a correction for some problem or other incident, we strongly recommend that you enter a comment in the **Comment** field of each inventory adjustment you create, whether to add or reduce stock, so that the reason for the correction is not forgotten.
 +</WRAP>
  
 Use the **New line** button to add a line to the transaction (and the **Delete line** button to remove them), just as you would on a supplier invoice. Use the **New line** button to add a line to the transaction (and the **Delete line** button to remove them), just as you would on a supplier invoice.
 +
 +When you have finished adding lines to the inventory adjustment, click on the **OK** button. You will be asked to confirm what you want to do:
 +
 +{{ :items:invad_add_confirm.png?400 |}}
 +
 +If you've finished with the inventory adjustment and want to enter the lines into stock now, click on the **Confirm** button. If you don't want to enter it into stock now (because you want to add more lines later, for example) then click on the **Later** button.
 +
  
 ==== Adjustment reasons ==== ==== Adjustment reasons ====
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 Note that existing lines that do not have a reason selected can be left with no reason seleted if you click the **Cancel** button on this window. Note that existing lines that do not have a reason selected can be left with no reason seleted if you click the **Cancel** button on this window.
 +
 +==== Vaccines ====
 +If the //Able to specify VVM status when receiving items// store preference is turned on (see the [[other_stuff:virtual_stores#preferences_tab|26.07. Virtual stores]] page for details) then an additional **VVM status** field will be displayed on the supplier invoice line entry/edit window as shown here:
 +
 +{{ :receiving_goods:pasted:20230210-111051.png?450 |}}
 +
 +The **VVM status field** is populated with the statuses set up in the system. See the [[cold_chain_equipment:configure]] page for details on how to do that.
 +
 +If you are editing an existing line on the inventory adjustment then the **VVM status** field will display the status selected for the invoice line or //Please select...// if it doesn't have one set already.
 ===== Reduce stock ===== ===== Reduce stock =====
 +Choose **Item > Inventory adjust- reduce stock** to create an inventory adjustment to remove some stock into mSupply or click on the Inventory adjustment (reduce stock) icon on the //Item// tab of the Navigator:
  
-Use this function when you have done a stocktake and find that the physical stock of an item or items is less than the amount recorded in mSupply(r). A transaction that is just like a customer invoice will be created, except that you do not choose the customer. The section on entering customer invoices describes the entry procedure. See the section on Issuing goods - Customer invoices [[issuing_goods:issuing_goods_customer_invoice|here]]+{{ :items:navigator_item_tab_invad_reduce.png?600 |}}
  
-{{ :items:invad_red.png?650 }} +The Inventory adjustment (reduce stock) window will open: 
 + 
 +{{ :items:invad_reduce.png?600 |}} 
 + 
 +This transaction is almost exactly the same as a customer invoice and you enter data in exactly the same way (see [[issuing_goods:issuing_goods_customer_invoice|]] for details), except: 
 +  * The name (//Inventory adjust- reduce stock//) is filled in automatically for you and cannot be changed. 
 +  * There is an additional //Adjustment reason// column (see below for details). 
 + 
 +Use the **New line** button to add a line to the transaction (and the **Delete line** button to remove them), just as you would on a customer invoice. 
 + 
 +When you have finished adding lines to the inventory adjustment, click on the **OK** button. You will not be asked to confirm what you want to do, the inventory adjustment will be confirmed and the lines will immediately be removed from stock. 
 + 
 + 
 +==== Adjustment reasons ==== 
 +If you have added any active //Negative inventory adjustment// reasons on the //Options// tab of **File > Preferences** (see [[preferences:options|]]) then, when adding a line to the inventory adjustment (by clicking on the **New line** button), an **Adjustment reason** drop down list is displayed and you **must** select one of the reasons in the list before you can save the line: 
 + 
 +{{ :items:invad_reduce_add_line.png?600 |}} 
 + 
 +Note that existing lines that do not have a reason selected can be left with no reason seleted if you click the **Cancel** button on this window.
  
-Inventory adjustments are treated by mSupply as a kind of Supplier invoice (or credit). To view or edit an inventory adjustment, Choose the "Show inventory adjustments" option from the "Item" menu. 
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 |  //  Previous:  **[[items:stocktakes]]** | | Next: **[[items:item_units_and_item_accounts]]** //  | |  //  Previous:  **[[items:stocktakes]]** | | Next: **[[items:item_units_and_item_accounts]]** //  |
 ---- struct data ---- ---- struct data ----
 +pagestatus.status    : 
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  • Last modified: 2023/12/12 14:44
  • by Gary Willetts