4.13. Prices in mSupply

The price you charge customers for your goods is, of course, very important. mSupply provides you with several different ways to set the selling price of your goods. Here they are:

Each supplier has a margin field that determines how much to add on to the cost price when buying from that supplier

Each item has a margin field that determines how much to add on to the cost price when buying that item

There is a preference ( File > Preferences > Invoices 1 ) which controls how these 2 margins relate:

If this preference is ticked then the item margin will be used instead of the supplier margin. If it is unchecked then the supplier margin will be used instead of the item margin.

You can set custom margins for each customer group ( File > Preferences > Invoices 2 )

You can fix the item price under the General tab in the Item details window.

Note that setting an item price here will set the price of new stock as you receive. It will not affect the price of existing stock- you can change existing prices if you have permission to do so by viewing an item and going to the “Stock” tab.

You can set item prices when setting up a data file by importing an item list. (see below)

Per customer pricing

Updated: version 3.12

Alternatively, individual prices can be set for each customer. This can be done in the Edit Customer/Supplier window which you can find by:

going to the Customer tab of the Navigator

click on the Show Customers button

find the customer you wish to customise prices for

double click the customer line

choose the Item Lists tab (see below)

To customise the pricing, add a list to the Favourite Lists column (either by clicking Add master list, Add local list or Copy from master list) or edit an existing list by double-clicking on it. Check the Price list checkbox from the window that comes up and any other checkboxes that you require.

You only need the Price list check box marked to customise prices Only one list per customer can be price customised

Make sure the list is selected and then go to the Items section of the window. Enter the corresponding prices that you would like to assign to each item for that customer by clicking on the item and then clicking on the price (“0” by default). You can also add items to the list by clicking Add item and entering the item name and the price in the window that appears. The customer will now be charged the prices set in the list instead of any other price set.

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