E-mail

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Choosing this command from the Special menu reveals this window:

The email window allows you to compose and then send an email from directly within mSupply.

The inbuilt email sending functions of mSupply allow you to:

Send invoices to customers that they can print (using the “export HTML invoice” command)

Send orders to suppliers (using either the “Email” or “Email pdf” menu item when editing an order)

Send electronic invoices to customers that they can automatically import into their copies of mSupply.

Send an email as you would using another email application. If you use mSupply, the advantage is that the email can be linked to the name, and easily viewed from the Email tab of the name details window.

To compose an email

Enter the recipient email address in the to field. If you have email addresses entered for names in mSupply, type the start of the name, and click the find button to automatically insert the address. To enter more than one address, separate the addresses with commas.

Enter a subject in the subject field

If you want to enter addresses in the “CC” or “BCC” fields, or want to attach a document to the email, then click the small “plus” icon on the left to show those fields. (See below for how to attach documents). To enter more than one address in the “CC” or “BCC” fields, separate the addresses with commas.

Type the text of your message.

Click the OK button to queue your message.

To send your message, click the Send button in the message list window, or choose Send queued mail… from the special menu.

Notes:

Make sure you have set a return address and a mail server in the Preferences.

If you are using a dial-up connection, you must close the connection when you have finished sending.

Attachments

mSupply allows you to attach documents to an email.

To attach a document, simply click the “attach” button. You will be presented with the standard window to find a file.

There is no limit to the number of attachments you can add to a email. (Well, actually it's a few thousand. Let us know if this isn't enough.)

To delete an attachment, click the attachment in the list you want to delete, then click the delete button.