payments_and_receipts:cash_payments

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payments_and_receipts:cash_payments [2019/10/25 19:35] – [Viewing cash payments already made] Emily Porrellopayments_and_receipts:cash_payments [2021/05/10 05:50] – [11.01. Payments to suppliers] Mark Glover
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-===== 9.01. Payments to suppliers ===== +====== 11.01. Payments to suppliers ======
 <wrap info>Updated: version 3.1</wrap> <wrap info>Updated: version 3.1</wrap>
  
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 {{ :payments_and_receipts:payments_flow_diagram.jpg |}} {{ :payments_and_receipts:payments_flow_diagram.jpg |}}
-==== Entering payments ==== + 
-This functionality is used to record payments that you have made to suppliers for goods received from them. To be able to record payments you need to activate the payment module in the preferences  ([[preferences:invoices|Invoices 1 tab, 'Activate supplier payment module' check box]]) first.+mSupply can be used to record payments that you have made to suppliers for goods received from them. To do this, you need to activate the payment module in the preferences  ([[preferences:invoices|Invoices 1 tab, 'Activate supplier payment module' check box]]) first.
  
 <WRAP center round important 60%> <WRAP center round important 60%>
-  * When the payments module is activated, each supplier invoice will have its amount outstanding recorded (the amount left to pay to the supplier). Any invoices finalised before the module is activated have their outstanding amount set to zero, so will not show for payment. +  * Any Supplier Invoice that is finalised //after// the Payments Module is activated will have its **amount outstanding** recorded (the amount left to pay to the supplier). Payments can then be entered against those Supplier Invoices. 
-  * Only finalised supplier invoices can have payments entered for them. Use the **File > Finalize supplier invoices** command to finalise all invoices or view invoices (**Suppliers >  Show supplier invoices**) and finalise them individually once all the details are correct.+  * Therefore, it is important to finalise any Supplier Invoices that have //already// been paid //before// the Payments Module is activated.   Any Supplier Invoices finalised //before// the Payments Module is activated will have their **amount outstanding** set to zero, and so will not show for payment.  Use the **File > Finalize supplier invoices** command to finalise all invoices.  Or, view invoices (**Suppliers >  Show supplier invoices**) and finalise them individually once all the details are correct.
   * You cannot pay a supplier more than the total outstanding (as if you'd want to!). This is different to a [[payments_and_receipts:receiving_payments|cash receipt]], where you can accept an overpayment from a customer.   * You cannot pay a supplier more than the total outstanding (as if you'd want to!). This is different to a [[payments_and_receipts:receiving_payments|cash receipt]], where you can accept an overpayment from a customer.
 </WRAP> </WRAP>
  
 +===== Entering payments =====
  
 To enter a new cash payment, choose **Supplier > New Cash Payment** from the menus (or click on the {{:payments_and_receipts:navigator_new_icon.png?20|}} icon in the Payments section on the Suppliers tab of the navigator to be shown the new cash payment window: To enter a new cash payment, choose **Supplier > New Cash Payment** from the menus (or click on the {{:payments_and_receipts:navigator_new_icon.png?20|}} icon in the Payments section on the Suppliers tab of the navigator to be shown the new cash payment window:
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 The **Their ref** field label can be customised in the preferences to be anything you want. Please see [[preferences:general#label_for_field_on_cash_payment_or_receipt|General preferences]] for more details. The **Their ref** field label can be customised in the preferences to be anything you want. Please see [[preferences:general#label_for_field_on_cash_payment_or_receipt|General preferences]] for more details.
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-== Entry steps ==+ 
 +The table of invoices you can enter a payment against is populated with all the finalised invoices in the store you are currently logged into (in all currencies). 
 +=== Entry steps ===
    
   - Enter the supplier name or code in the Name field. Once you have chosen the supplier, a list of finalised supplier invoices that still have an amount outstanding will be displayed.   - Enter the supplier name or code in the Name field. Once you have chosen the supplier, a list of finalised supplier invoices that still have an amount outstanding will be displayed.
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   - Note that the **OK** and **OK & Next** buttons will remain disabled until the Payment amount is non-zero and the To allocate amount is zero (i.e. a payment amount has been entered and has all been allocated to invoices).   - Note that the **OK** and **OK & Next** buttons will remain disabled until the Payment amount is non-zero and the To allocate amount is zero (i.e. a payment amount has been entered and has all been allocated to invoices).
  
-==== Viewing cash payments already made ====+===== Viewing cash payments already made =====
 Choose **Suppliers > Show cash payments...** from the menus or click on the {{:payments_and_receipts:navigator_show_icon.png?20|}} icon in the Payments section on the Suppliers tab of the navigator. You will be presented with the standard transaction find window which allows you to filter the cash payments you see: Choose **Suppliers > Show cash payments...** from the menus or click on the {{:payments_and_receipts:navigator_show_icon.png?20|}} icon in the Payments section on the Suppliers tab of the navigator. You will be presented with the standard transaction find window which allows you to filter the cash payments you see:
  
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-|  //  Previous:  **[[payments_and_receipts: |9. Payments and Receipts]]** | | Next: **[[payments_and_receipts:receiving_payments|Receiving payment from customers]]** //  |+|  //  Previous:  **[[payments_and_receipts: |11. Payments and Receipts]]** | | Next: **[[payments_and_receipts:receiving_payments|11.02. Receiving payment from customers]]** //  |
 ---- struct data ---- ---- struct data ----
 +pagestatus.status    : 
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  • Last modified: 2021/08/09 03:19
  • by Mark Glover