Differences

This shows you the differences between two versions of the page.

--- payments_and_receipts:cash_payments [2021/05/10 05:48] – [11.01. Payments to suppliers] Mark Glover
+++ payments_and_receipts:cash_payments [2021/08/09 03:19] (current) – Mark Glover
@@ Line 10: / Line 10: @@
 <WRAP center round important 60%>
-  * Any Supplier Invoice that is finalised //after// the Payments Module is activated will have its **amount outstanding** recorded (the amount left to pay to the supplier). Payments can then be entered for them.
+  * Any Supplier Invoice that is finalised //after// the Payments Module is activated will have its **amount outstanding** recorded (the amount left to pay to the supplier). Payments can then be entered against those Supplier Invoices.
   * Therefore, it is important to finalise any Supplier Invoices that have //already// been paid //before// the Payments Module is activated.   Any Supplier Invoices finalised //before// the Payments Module is activated will have their **amount outstanding** set to zero, and so will not show for payment.  Use the **File > Finalize supplier invoices** command to finalise all invoices.  Or, view invoices (**Suppliers >  Show supplier invoices**) and finalise them individually once all the details are correct.
   * You cannot pay a supplier more than the total outstanding (as if you'd want to!). This is different to a [[payments_and_receipts:receiving_payments|cash receipt]], where you can accept an overpayment from a customer.
@@ Line 21: / Line 21: @@
 {{ :payments_and_receipts:cash_payments_payment_entry.png?600 |}}
-<WRAP info center round 90%>
+The table of invoices you can enter a payment against is populated with all the finalised invoices in the store you are currently logged into (in all currencies).
-The **Their ref** field label can be customised in the preferences to be anything you want. Please see [[preferences:general#label_for_field_on_cash_payment_or_receipt|General preferences]] for more details.
-</WRAP>
-The table of invoices you can enter a payment against is populated with all the finalised invoices in the store you are currently logged into (in all currencies).
 === Entry steps ===
-  - Enter the supplier name or code in the Name field. Once you have chosen the supplier, a list of finalised supplier invoices that still have an amount outstanding will be displayed.
+  - Enter the supplier name or code in the Name field. Once you have chosen the supplier, a list of finalised supplier invoices for that selected supplier that still have an amount outstanding will be displayed.
-  - Enter a comment about the payment in the Note box. If you leave this blank mSupply(r) will automatically create a note containing a list of the invoices the payment is paying off.
+  - Enter a comment about the payment in the Note box. If you leave this blank mSupply will automatically create a note containing a list of the invoices the payment is paying off.
   - Select the currency you want to pay in. You can only enter payments in one currency at a time so all those invoices that are in a different currency to what you have selected will be greyed out in the list and you will not be able to enter a payment amount against them.
   - The rate stored in mSupply for the particular currency you have selected is displayed in the Rate box. If you wish to use a different rate (e.g. the rate you know the bank will use ) you can change the rate to match it (and the calculated payment amounts will be updated automatically). Note that the rate is set to 1 and is unchangeable if you have selected your local currency.