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payments_and_receipts:cash_payments [2017/08/30 15:49] – [Entering payments] Gary Willetts | payments_and_receipts:cash_payments [2021/08/09 03:19] (current) – Mark Glover | ||
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{{indexmenu_n> | {{indexmenu_n> | ||
- | ===== Payments to suppliers ===== | + | ====== 11.01. |
<wrap info> | <wrap info> | ||
- | ==== Entering payments ==== | + | The best practice payment flow is diagrammed below. |
- | This functionality | + | |
- | Some important points: | + | {{ :payments_and_receipts: |
- | * When the payments module | + | mSupply can be used to record |
- | * Only finalised supplier invoices can have payments entered for them. Use the **File > Finalize supplier invoices** command to finalise all invoices | + | |
+ | <WRAP center round important 60%> | ||
+ | * Any Supplier Invoice that is finalised //after// the Payments Module is activated | ||
+ | * Therefore, it is important to finalise any Supplier Invoices that have //already// been paid //before// the Payments Module is activated. | ||
* You cannot pay a supplier more than the total outstanding (as if you'd want to!). This is different to a [[payments_and_receipts: | * You cannot pay a supplier more than the total outstanding (as if you'd want to!). This is different to a [[payments_and_receipts: | ||
+ | </ | ||
+ | |||
+ | ===== Entering payments ===== | ||
To enter a new cash payment, choose **Supplier > New Cash Payment** from the menus (or click on the {{: | To enter a new cash payment, choose **Supplier > New Cash Payment** from the menus (or click on the {{: | ||
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{{ : | {{ : | ||
- | <WRAP info center round 60%> | + | The table of invoices you can enter a payment against is populated with all the finalised invoices |
- | The **Their ref** field label can be customised | + | |
- | </ | + | === Entry steps === |
- | == Entry steps == | + | |
- | - Enter the supplier name or code in the Name field. Once you have chosen the supplier, a list of finalised supplier invoices that still have an amount outstanding will be displayed. | + | - Enter the supplier name or code in the Name field. Once you have chosen the supplier, a list of finalised supplier invoices |
- | - Enter a comment about the payment in the Note box. If you leave this blank mSupply(r) will automatically create a note containing a list of the invoices the payment is paying off. | + | - Enter a comment about the payment in the Note box. If you leave this blank mSupply will automatically create a note containing a list of the invoices the payment is paying off. |
- Select the currency you want to pay in. You can only enter payments in one currency at a time so all those invoices that are in a different currency to what you have selected will be greyed out in the list and you will not be able to enter a payment amount against them. | - Select the currency you want to pay in. You can only enter payments in one currency at a time so all those invoices that are in a different currency to what you have selected will be greyed out in the list and you will not be able to enter a payment amount against them. | ||
- The rate stored in mSupply for the particular currency you have selected is displayed in the Rate box. If you wish to use a different rate (e.g. the rate you know the bank will use ) you can change the rate to match it (and the calculated payment amounts will be updated automatically). Note that the rate is set to 1 and is unchangeable if you have selected your local currency. | - The rate stored in mSupply for the particular currency you have selected is displayed in the Rate box. If you wish to use a different rate (e.g. the rate you know the bank will use ) you can change the rate to match it (and the calculated payment amounts will be updated automatically). Note that the rate is set to 1 and is unchangeable if you have selected your local currency. | ||
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- Note that the **OK** and **OK & Next** buttons will remain disabled until the Payment amount is non-zero and the To allocate amount is zero (i.e. a payment amount has been entered and has all been allocated to invoices). | - Note that the **OK** and **OK & Next** buttons will remain disabled until the Payment amount is non-zero and the To allocate amount is zero (i.e. a payment amount has been entered and has all been allocated to invoices). | ||
- | ==== Viewing cash payments already made ==== | + | ===== Viewing cash payments already made ===== |
Choose **Suppliers > Show cash payments...** from the menus or click on the {{: | Choose **Suppliers > Show cash payments...** from the menus or click on the {{: | ||
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To view an individual payment simply double click on its line in the list and you will be shown a read-only view of the cash payments form containing all the details of the payment you made and the invoices it was paying. | To view an individual payment simply double click on its line in the list and you will be shown a read-only view of the cash payments form containing all the details of the payment you made and the invoices it was paying. | ||
+ | If you have the correct user [[admin: | ||
- | // Previous: [[issuing_goods:customer_budgets|Customer Budgets]] | + | \\ |
+ | \\ | ||
+ | | | ||
---- struct data ---- | ---- struct data ---- | ||
+ | pagestatus.status | ||
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