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payments_and_receipts:cash_payments [2018/01/31 02:56] – [Payments to suppliers] rozanna | payments_and_receipts:cash_payments [2021/08/09 03:19] (current) – Mark Glover | ||
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- | ===== Payments to suppliers ===== | + | ====== 11.01. |
<wrap info> | <wrap info> | ||
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{{ : | {{ : | ||
- | ==== Entering payments ==== | ||
- | This functionality is used to record payments that you have made to suppliers for goods received from them. To be able to record payments you need to activate the payment module in the preferences | ||
- | Some important points: | + | mSupply can be used to record payments that you have made to suppliers for goods received from them. To do this, you need to activate the payment module in the preferences |
- | | + | <WRAP center round important 60%> |
- | * Only finalised supplier invoices can have payments entered for them. Use the **File > Finalize supplier invoices** command to finalise all invoices | + | |
+ | * Therefore, it is important to finalise any Supplier Invoices that have //already// been paid //before// the Payments Module is activated. | ||
* You cannot pay a supplier more than the total outstanding (as if you'd want to!). This is different to a [[payments_and_receipts: | * You cannot pay a supplier more than the total outstanding (as if you'd want to!). This is different to a [[payments_and_receipts: | ||
+ | </ | ||
+ | |||
+ | ===== Entering payments ===== | ||
To enter a new cash payment, choose **Supplier > New Cash Payment** from the menus (or click on the {{: | To enter a new cash payment, choose **Supplier > New Cash Payment** from the menus (or click on the {{: | ||
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{{ : | {{ : | ||
- | <WRAP info center round 90%> | + | The table of invoices you can enter a payment against is populated with all the finalised invoices |
- | The **Their ref** field label can be customised | + | |
- | </ | + | === Entry steps === |
- | == Entry steps == | + | |
- | - Enter the supplier name or code in the Name field. Once you have chosen the supplier, a list of finalised supplier invoices that still have an amount outstanding will be displayed. | + | - Enter the supplier name or code in the Name field. Once you have chosen the supplier, a list of finalised supplier invoices |
- | - Enter a comment about the payment in the Note box. If you leave this blank mSupply(r) will automatically create a note containing a list of the invoices the payment is paying off. | + | - Enter a comment about the payment in the Note box. If you leave this blank mSupply will automatically create a note containing a list of the invoices the payment is paying off. |
- Select the currency you want to pay in. You can only enter payments in one currency at a time so all those invoices that are in a different currency to what you have selected will be greyed out in the list and you will not be able to enter a payment amount against them. | - Select the currency you want to pay in. You can only enter payments in one currency at a time so all those invoices that are in a different currency to what you have selected will be greyed out in the list and you will not be able to enter a payment amount against them. | ||
- The rate stored in mSupply for the particular currency you have selected is displayed in the Rate box. If you wish to use a different rate (e.g. the rate you know the bank will use ) you can change the rate to match it (and the calculated payment amounts will be updated automatically). Note that the rate is set to 1 and is unchangeable if you have selected your local currency. | - The rate stored in mSupply for the particular currency you have selected is displayed in the Rate box. If you wish to use a different rate (e.g. the rate you know the bank will use ) you can change the rate to match it (and the calculated payment amounts will be updated automatically). Note that the rate is set to 1 and is unchangeable if you have selected your local currency. | ||
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- Note that the **OK** and **OK & Next** buttons will remain disabled until the Payment amount is non-zero and the To allocate amount is zero (i.e. a payment amount has been entered and has all been allocated to invoices). | - Note that the **OK** and **OK & Next** buttons will remain disabled until the Payment amount is non-zero and the To allocate amount is zero (i.e. a payment amount has been entered and has all been allocated to invoices). | ||
- | ==== Viewing cash payments already made ==== | + | ===== Viewing cash payments already made ===== |
Choose **Suppliers > Show cash payments...** from the menus or click on the {{: | Choose **Suppliers > Show cash payments...** from the menus or click on the {{: | ||
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To view an individual payment simply double click on its line in the list and you will be shown a read-only view of the cash payments form containing all the details of the payment you made and the invoices it was paying. | To view an individual payment simply double click on its line in the list and you will be shown a read-only view of the cash payments form containing all the details of the payment you made and the invoices it was paying. | ||
+ | If you have the correct user [[admin: | ||
- | // Previous: [[issuing_goods:customer_budgets|Customer Budgets]] | + | \\ |
+ | \\ | ||
+ | | | ||
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+ | pagestatus.status | ||
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