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tutorial:incoming_goods [2019/10/16 20:15] – Emily Porrello | tutorial:incoming_goods [2020/08/28 02:23] (current) – data entry text changed to standard format rowena | ||
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====== 3.08. Enter incoming goods (supplier invoices) ====== | ====== 3.08. Enter incoming goods (supplier invoices) ====== | ||
- | In some countries an invoice for incoming goods is referred to as a " | + | In some countries, an invoice for incoming goods is referred to as a " |
Let's suppose we have just received a shipment containing two items from Acme Pharmaceuticals, | Let's suppose we have just received a shipment containing two items from Acme Pharmaceuticals, | ||
< | < | ||
- | | From: Acme PharmaceuticalsBill | + | | From: Acme Pharmaceuticals Bill: no.A939 |
^ Item ^ Quan ^ Pack ^ Batch ^ Expiry | ^ Item ^ Quan ^ Pack ^ Batch ^ Expiry | ||
| Amoxycillin Caps 250mg | 1000 | 100 | b93333 | | Amoxycillin Caps 250mg | 1000 | 100 | b93333 | ||
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< | < | ||
- | Choose | + | Choose |
{{ : | {{ : | ||
- | The cursor will be positioned in the // Name// field. Type "a" | + | The cursor will be positioned in the //Name// field. Type '' |
{{ : | {{ : | ||
- | In our case the supplier | + | In our case, there are two suppliers whose names starts with "a", so you will see a window listing |
- | Type "A939" | + | * Type '' |
- | In the // Comment// field you can type a comment or information to identify the invoice. | + | * In the //Comment// field you can type a comment or information to identify the invoice. |
- | Note that the margin is showing as 10 percent (the percentage that will be added to your cost price to obtain the selling price). | + | * Note that the margin is showing as 10 percent (the percentage that will be added to your cost price to obtain the selling price). |
- | Click the // New line// button to add the first invoice line. You will be presented with the window for adding invoice lines. | + | * Click the //New line// button to add the first invoice line. You will be presented with the window for adding invoice lines. |
{{ : | {{ : | ||
- | * The cursor will be positioned in the // Item// field. Type "a", then press the Tab key. You will be presented with a window listing all items whose name starts with " | + | * The cursor will be positioned in the //Item// field. Type '' |
- | * Enter the number of packs received in the // Quantity// field: "1000" (Note that this is the number of packs, not the total quantity of capsules). Press Tab to advance to the next field. | + | * In the // |
- | * Enter the pack size: "100." Press Tab to advance to the next field. | + | * Enter the pack size '' |
- | * The cursor will now be in the location field. Ignore this for now and press Tab again. | + | * You can ignore the // |
- | * You can also ignore the Volume per pack field and press Tab to keep going. | + | * Enter the batch number |
- | * Enter the batch number: "b93333." Press Tab to advance to the next field. | + | * Enter the expiry date '' |
- | * Enter the expiry date: "31/12/2014" | + | * In the //Invoice line cost// field enter the pack cost price '' |
- | * In the "Invoice line cost" | + | * The table shown in the picture at the bottom appears if you have //Show previous purchases// checked in your preferences. It will show purchases you have made of this item in the past. |
- | * The table shown in the picture at the bottom appears if you have //Show previous purchases// checked in your preferences. It will show purchases you have made of this item in the past. | + | * //Donor// is the donor who provided funds for the goods on this invoice. You can create donors by activating donor tracking in //File/ |
- | * //Donor// is the donor who provided funds for the goods on this invoice. You can create donors by activating donor tracking in File/ | + | |
- | As we have another line to add, click the // OK and Next// button. The entry is recorded, and the window is now blank to accept your second invoice line. | + | As we have another line to add, click the //OK and Next// button. The entry is recorded, and the window is now blank to accept your second invoice line. |
- | * Enter "c" | + | * Enter '' |
* Enter the remaining invoice details for " | * Enter the remaining invoice details for " | ||
- | | + | |
- | * pack size: "60" (Note that it is better to record the actual volume of most packs, unless the volume is not important- | + | * pack size '' |
- | * batch: "bb23d" | + | * batch '' |
- | * expiry: "31/12/2013" | + | * expiry |
- | * price: "21.00" | + | * price '' |
- | Click the // OK & Next// button to save the details and start to enter another item. | + | Click the //OK & Next// button to save the details and start to enter another item. |
- | Now enter the third item on the supplier invoice from the example invoice from Acme Pharmaceuticals | + | Now enter the third item on the supplier invoice from the example invoice from Acme Pharmaceuticals above. When you have finished, click the //OK// button to take you back to the main list of invoices. |
- | + | ||
- | When you have finished, click the // OK// button to take you back to the main list of invoices. | + | |
Our invoice will now have 3 items added to it. The invoice total should read " | Our invoice will now have 3 items added to it. The invoice total should read " | ||
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{{ : | {{ : | ||
- | If you have made a mistake, click on the relevant line , which will now be highlighted; | + | If you have made a mistake, click on the relevant line, which will now be highlighted; |
- | There are 3 icons in the lower left corner of the invoice window. | + | |
+ | There are 3 icons in the bottom | ||
{{ : | {{ : | ||
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- | Now click the // OK// button. As long as you have left the " | + | Now click the //OK// button. As long as you have left the " |
{{ : | {{ : | ||
- | As this invoice is a " | + | As this invoice is a " |
- | NOTE - As of mSupply(r) v190, a more precise alternative for entering received goods has been implemented. [[receiving_goods: | + | NOTE: as of mSupply v190, a more precise alternative for entering received goods has been implemented. |
\\ | \\ | ||
\\ | \\ | ||
- | | // Previous: | + | | // Previous: |
---- struct data ---- | ---- struct data ---- | ||
+ | pagestatus.status | ||
---- | ---- | ||