dispensing:prescription_entry

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dispensing:prescription_entry [2020/09/09 09:09] – [Receiving payments] Gary Willettsdispensing:prescription_entry [2023/08/11 00:01] (current) – [Printing labels] Mark Glover
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 {{ :dispensing:prescription_entry.png?600 |}} {{ :dispensing:prescription_entry.png?600 |}}
  
-===== How to look up an existing patient =====+===== Selecting the patient =====
 Type something in the Name field in the prescription entry window shown above and press the //Tab// key on the keyboard to see a list of patients matching what you typed. Type something in the Name field in the prescription entry window shown above and press the //Tab// key on the keyboard to see a list of patients matching what you typed.
  
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    * If you can't see the correct patient, click on the **Cancel** button to try the search again or to add them as a new patient as described on the [[dispensing:patients#entering_a_new_patient|Patients page]].    * If you can't see the correct patient, click on the **Cancel** button to try the search again or to add them as a new patient as described on the [[dispensing:patients#entering_a_new_patient|Patients page]].
    * When you select a patient a few of their details will be displayed in the //Patient details// section of the window and any **Notes** they have will be displayed (see [[dispensing:patients#notes_display|here]] for details on how to update their notes).    * When you select a patient a few of their details will be displayed in the //Patient details// section of the window and any **Notes** they have will be displayed (see [[dispensing:patients#notes_display|here]] for details on how to update their notes).
-   + 
 +The **Remote search** button is only visible if you are on a //remote site// in a synchronisation system. If the patient you want is not shown then you can click on the button to include all patients that are not visible in your store to be included in the search. If you select one of those patients they are made visible in your store and their details are downloaded for you. 
 + 
 +Please note that if you are on a //remote site// in a synchronisation system then this window will appear, regardless of whether 0, 1 or more patients match what you typed in the **Patient** field - this is to ensure you always have the option of doing a remote search for the patient.
 ===== Editing patient details ===== ===== Editing patient details =====
 Once you have chosen a patient, you can click the small down-arrow to the right of the patient name to display a window where the patient details can be viewed and edited (see below): Once you have chosen a patient, you can click the small down-arrow to the right of the patient name to display a window where the patient details can be viewed and edited (see below):
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   * bro,fe   * bro,fe
  
-Press the **tab** button after making the entry to show a list of matching prescribers. If only one prescriber matches, the name will be entered directly without the list being shown.+Press the **Tab** key on the keyboard after making the entry to show a list of matching prescribers. If only one prescriber matches, the name will be entered directly without the list being shown. This is the window that appears to allow you to select the prescriber: 
 + 
 +{{ :dispensing:screenshot_2022-02-11_at_15.05.23.png?500 |}} 
 + 
 +Double-click the prescriber you want or single click it and click on the **OK** button. 
 + 
 +The **Remote search** button will only be displayed if you are on a remote site in a sync system. Click it to include prescribers that are not visible in your store in the search. Note that if you are on a remote site in a sync system, this window will always be shown when you search for a prescriber, regardless of whether there are 0, 1 or more prescribers that match what you have typed in the **Prescriber** field so that you always have the chance to do a remote search for a prescriber. 
 + 
 +===== Patient type and ward entry ===== 
 +{{ :dispensing:screenshot_2021-08-18_at_12.47.12.png?500 |}} 
 + 
 +The **Patient type** and **Ward** fields only appear if their contents have been setup in mSupply first. See the [[dispensing:patient_types_and_wards|]] page for details on setting them up. 
 + 
 +When the prescription window first opens, the **Ward** field will be disabled. It will only be enabled when a **Patient type** of //Inpatient// or //Discharge// is selected. So a ward can only be selected for a patient of //Discharge// or //Inpatient// type. 
 + 
 + 
 +===== Other fields ===== 
 +{{ :dispensing:pasted:20230330-112653.png?600 |}} 
 + 
 +  * **Confirm date:** this is read only and is automatically set for you when the prescription is confirmed. 
 +  * **Prescription date:** Enter the date the prescription was written for the patient here. 
 +  * **Reference:** Enter any reference, such as a prescription number, that you need to record in here.  
 +  * **Category:** Choose a category in this drop down list. The list will show all the Prescription type transaction categories set up in your system. See the [[other_stuff:transaction_categories]] page for details on setting up transaction categories. 
 +  * **Note:** Enter any notes, comments or other things that need to be remembered for this prescription. You can enter a lot of text in this field. If you need to see more than the single line shown, click on the {{:dispensing:pasted:20230330-115211.png?20}} button next to it to show a larger window containing all the text. You can enter text in that window too.
  
 ===== Entering prescribed items ===== ===== Entering prescribed items =====
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 {{ :dispensing:prescription_add_item.png?600 |}} {{ :dispensing:prescription_add_item.png?600 |}}
  
-Type the first few characters of the item's name or code in the **Item** field and press the //Tab// key on the keyboard to select the right item from a matching list. Tip: if you enter the complete code mSupply will be able to identify the item and will select it straight away, saving you time and mouse-clicks.+Type the first few characters of the item's name or code in the **Item** field and press the //Tab// key on the keyboard to select the right item from a matching list. Tip: if you enter the complete code mSupply will be able to identify the item and will select it straight away, saving you time and mouse-clicks. Another tip is that if the **Show item unit column when issuing** store preference is turned on (see the [[other_stuff:virtual_stores#preferences_tab|25.08. Virtual stores]] page for details) then an //Item unit// column will also be included in the table used to select the items from.
  
 When you have selected the item, the details of the stock available for that item are filled out: When you have selected the item, the details of the stock available for that item are filled out:
  
 {{ :dispensing:prescription_add_line2.png?600 |}} {{ :dispensing:prescription_add_line2.png?600 |}}
 +
 +<WRAP important center round 90%>
 +After you have selected the item, if you have told mSupply to inform you of interactions (see the [[preferences:general#drug_interactions_tab|15.01. General preferences]] page for details) then an additional **Interacting items** button will be displayed on this window. Click on it if you wish to see interactions that this item has with other items. If there are any interactions between this item and any dispensed to the patient within the set length of time, you will be shown a warning message.
 +</WRAP>
  
 The first line of stock in the table is selected by default (the first expiring one). If you want to dispense from another, double-click it in the list. Enter the amount you want to give the patient of the selected stock line in the **Quan** field and click on the **OK** button if you've finished adding lines or the **OK & Next** button if you want to add another line.  The first line of stock in the table is selected by default (the first expiring one). If you want to dispense from another, double-click it in the list. Enter the amount you want to give the patient of the selected stock line in the **Quan** field and click on the **OK** button if you've finished adding lines or the **OK & Next** button if you want to add another line. 
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 ===== Repeats ===== ===== Repeats =====
-mSupply allows for the recording of repeat prescription. This is achieved when the prescription is first dispensed; in the // Add item// window, click on // Total// field in // Repeats// box in the top right corner of the window, and enter the number of repeats that the prescriber has authorised. The Repeat Dispensing procedure is described [[dispensing:dispensary_mode#Repeat Dispensing|here]].+mSupply allows for the recording of repeat prescriptions. This is achieved when the prescription is first dispensed; in the // Add item// window, click on // Total// field in // Repeats// box in the top right corner of the window, and enter the number of repeats that the prescriber has authorised. The Repeat Dispensing procedure is described below.
  
 {{ :dispensing:repeats_1.png }} {{ :dispensing:repeats_1.png }}
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 {{ :dispensing:repeat_3.png }} {{ :dispensing:repeat_3.png }}
  
-The repeat window shows items to be dispensed, quantity, total repeats, repeats remaining and expiry date for a particular repeat. // Process repeats // and // OK// button are described below.+The repeat window shows items to be dispensed, quantity, total repeats, repeats remaining and expiry date for a particular repeat. 
 +  * **Process repeats button:** This button is used to issue the repeat for a particular patient and for a particular item line. For issuing the repeat, first select a desired item line and then click on the //Process repeats// button. Now the system automatically manages the repeats internally. 
 +  * **OK button:** Click the //OK// button to exit from the // Repeats// window.
  
-== OK == +<WRAP info center round 90%> 
-Click the //OK// button to exit from the // Repeats// window +There is an //Alert if repeat is dispensed before the defined interval of X days// preference you can set to ask the user to donfirm if they wish to proceded if a repeat is issued within a selected number of days of confirmation of the original prescription. See the [[preferences:general#dispensary_mode_tab|15.01. General preferences]] page for details. 
- +</WRAP>
-== Process repeats == +
-This button is used to issue the repeat for a particular patient and for a particular item line. For issuing the repeat, first select a desired item line and then click on the // Process repeats// button. Now the system automatically manages the repeats internally.+
  
 ===== Printing labels ===== ===== Printing labels =====
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 {{ :dispensing:disp_label.png?225 }} {{ :dispensing:disp_label.png?225 }}
  
-mSupply currently is designed to work with the Zebra TLP 2844 label printer.  The Zebra is a very nice printer. It can use either thermal labels or a thermal ribbon which gives non-fading results.+mSupply currently is designed to work with the Zebra label printers.  Zebra printers can use either thermal labels or a thermal ribbon which gives non-fading results.
  
 We currently support plain 90 x 40mm label stock as this is cheap and readily available. The Zebra printer is auto-sensing of the ending of a label, so you can most likely used labels longer than 40mm with no problems. We currently support plain 90 x 40mm label stock as this is cheap and readily available. The Zebra printer is auto-sensing of the ending of a label, so you can most likely used labels longer than 40mm with no problems.
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 In the list of items dispensed, click on the line you wish to reprint, and then click OK (with the printing checkbox checked) In the list of items dispensed, click on the line you wish to reprint, and then click OK (with the printing checkbox checked)
  
-If you wish to reprint labels for all the items on the prescription, first click in the list of items below the last item so that now one item is highlighted. Then all labels will be preinted when you click OK+If you wish to reprint labels for all the items on the prescription, first click in the list of items below the last item so that now one item is highlighted. Then all labels will be preprinted when you click OK
  
 ==== Printing multiple labels ==== ==== Printing multiple labels ====
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 ==== Receiving payments ==== ==== Receiving payments ====
-You can recieve payments for prescriptions directly from the prescription window if you wish (an alternative is to receive them using the [[payments_and_receipts:receiving_payments|customer receipts module]]. Both result in the same transactions being created in mSupply but will suit different physical workflows).+You can receive payments for prescriptions directly from the prescription window if you wish (an alternative is to receive them using the [[payments_and_receipts:receiving_payments|customer receipts module]]. Both result in the same transactions being created in mSupply but will suit different physical workflows).
  
 See the special page on receiving payments from the prescription window here [[payments_and_receipts:prescription_payments|]]. See the special page on receiving payments from the prescription window here [[payments_and_receipts:prescription_payments|]].
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 If you don't have a printer setup in **Special > Printing preferences** you will be prompted to select one or set one up. If that is not possible, receipt printing will be cancelled. If you don't have a printer setup in **Special > Printing preferences** you will be prompted to select one or set one up. If that is not possible, receipt printing will be cancelled.
 +
 +
 +===== Prescriptions and barcode scanners =====
 +It is possible to print barcodes on prescription labels and use barcode scanners to open the prescription quickly. For details, please see the [[barcode_scanning:barcode_prescriptions|]] page.
 +
 +
 +
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  • Last modified: 2020/09/09 09:09
  • by Gary Willetts