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receiving_goods:show_outstanding_purchase_order_lines [2020/03/13 17:37] – Gary Willetts | receiving_goods:show_outstanding_purchase_order_lines [2020/05/19 00:22] (current) – [Why can't we just un-finalise this PO ourselves?] Mark Glover | ||
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But beware: don't finalise a purchase order **before** you have received everything the supplier is going to send because you won't be able to make any changes to it or receive goods against it using the [[receiving_goods: | But beware: don't finalise a purchase order **before** you have received everything the supplier is going to send because you won't be able to make any changes to it or receive goods against it using the [[receiving_goods: | ||
- | <WRAP center round tip 60%> | + | |
- | If you do accidentally finalise a purchase order and you need to receive more stock against it, please contact | + | |
- | </ | + | === Why can't we just un-finalise this PO ourselves? === |
+ | Purchase orders are a legal contract between you and your supplier, and are often the subject of particular attention by auditors. | ||
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+ | When a PO is finalised, somebody with authority is saying "we are not receiving anything more on this PO" | ||
+ | * all ordered stock has been delivered | ||
+ | * the supplier has failed to supply in accordance with the PO contract and so is in breach of the contract. | ||
+ | |||
+ | For this reason, mSupply does not have the facility for users to unfinalise a PO. However, mistakes can happen... | ||
+ | |||
+ | <WRAP center round alert 60%> | ||
+ | If you do //accidentally// finalise a purchase order and you need to receive more stock against it, then POs can be unfinalised. | ||
+ | * Sustainable Solutions | ||
+ | * An officer with authority must provide approval | ||
+ | Sustainable Solutions keeps records of all communications and will be able to provide a copy of this approval to your auditor on request.</ | ||
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