supplier_hub:ordering

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supplier_hub:ordering [2022/02/16 12:56] – Gary Willettssupplier_hub:ordering [2023/08/07 04:51] (current) – rename mSupply Link Chris Petty
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-====== 12.02. Ordering Process with Supplier Hub ====== +====== 12.02. Ordering Process with mSupply Link ====== 
-The complete ordering process for the supplier hub is summarised in the diagram below:+The complete ordering process for the mSupply Link is summarised in the diagram below:
  
 {{ :supplier_hub:supplier_hub_4.png?800 }} {{ :supplier_hub:supplier_hub_4.png?800 }}
  
-  - The customer creates a purchase order in their mSupply instance (top left in the diagram) which, when confirmed, is sent to the Supplier Hub.  +  - The customer creates a purchase order in their mSupply instance (top left in the diagram) which, when confirmed, is sent to the mSupply Link.  
-  - The Supplier hub sends this as a customer requisition to the supplier’s mSupply instance. +  - The mSupply Link sends this as a customer requisition to the supplier’s mSupply instance. 
   - The supplier creates a customer invoice from the customer requisition; this determines the stock that is sent to the customer.    - The supplier creates a customer invoice from the customer requisition; this determines the stock that is sent to the customer. 
-  - Once finalised, the customer invoice is sent to the Supplier hub as an Advance Shipping Notification (ASN). +  - Once finalised, the customer invoice is sent to the mSupply Link as an Advance Shipping Notification (ASN). 
   - The customer receives this as a Goods Received note in their mSupply instance.    - The customer receives this as a Goods Received note in their mSupply instance. 
   - The Goods Received note can be edited to correctly reflect the stock received in the customer's store.    - The Goods Received note can be edited to correctly reflect the stock received in the customer's store. 
-  - Once finalised, the Goods Received note information is updated on the customer's original purchase order and sent to the Supplier Hub. It then updates the customer invoice originally created in the supplier's mSupply instance to show the quantity, batches and date or reception of the stock received. +  - Once finalised, the Goods Received note information is updated on the customer's original purchase order and sent to the mSupply Link. It then updates the customer invoice originally created in the supplier's mSupply instance to show the quantity, batches and date or reception of the stock received. 
  
  
-===== Ordering from a Supplier Hub site ===== +===== Ordering from a mSupply Link site ===== 
-You order from a supplier hub site by sending them a purchase order. You can create the purchase order either manually or using mSupply's "calculate it for me" functionality. You can see full details about that on the [[purchasing:ordering_from_suppliers|]] page.+You order from a mSupply Link site by sending them a calculated purchase order. You cannot create a purchase order manually for a mSupply Link supplier. For full details about creating calculated purchase orders, please see the [[purchasing:ordering_from_suppliers|]] page.
  
-When manually creating a purchase order, if the supplier you choose is a supplier hub site then it automatically becomes an order that is handled through the Supplier hub.+Creating a calculated order for a mSupply Link supplier has a small difference from the process described on the page given above. After clicking on the //Calculated// icon on the //Suppliers// tab of the Navigator, select the //Order from a hub supplier// option in the top drop down list:
  
-When creating a calculated order, you tell mSupply to use a Supplier Hub supplier - click on the //Calculated// icon on the //Suppliers// tab of the Navigator then select the //Order from a hub supplier// option in the top drop down list:+{{ :supplier_hub:hub_calc_order.png?400 |}}
  
-{{ :supplier_hub:supplier_hub_5.png?800 }} +This will make a **Supplier** text field appear:
-  +
-  * Click ‘Calculated’ on the Supplier tab to create a new calculated purchase order.  +
-  * Choose ‘Order from a hub supplier’ in the drop down list. +
  
 +{{ :supplier_hub:supplier_hub_6.png?400 }}
  
-  * This will then allow you to search from the supplier hub suppliers +Type the first few characters of the supplier's name or code in the field and press the //Tab// key on the keyboard to select the correct one from a list of those which start with what you typed (if there is only one, it will be selected and entered for you).
-  * Once chosen, it will create a purchase order for the items in the Supplier Hub Catalog for that supplier (See Supplier Hub Config - Setting up Catalogs for how these catalogs are defined).  +
-  * The purchase order must be confirmed for the order to be sent to the supplier hub.  +
-{{ :supplier_hub:supplier_hub_6.png?nolink&500 }}+
  
 +When you click the **OK** button, the order will be calculated for all the items in the supplier's catalogue (i.e. master list - see the //Setting up Catalogues// section on the [[supplier_hub:configure#setting_up_catalogues|12.01. Configuring the Supplier Hub]] page.
  
 +When you confirm the order it will be sent through the mSupply Link to the supplier's mSupply instance as a customer requisition.
 +
 +<WRAP info center round 90%>
 +  * **Once created, you cannot change the supplier on a mSupply Link purchase order.**
 +  * **If you create a purchase order for a non-mSupply Link supplier then you cannot change it to be a mSupply Link supplier.**
 +</WRAP>
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  • Last modified: 2022/02/16 12:56
  • by Gary Willetts