dispensing:abbreviations

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dispensing:abbreviations [2019/07/22 10:17] – Gary Willettsdispensing:abbreviations [2022/10/18 02:58] (current) – [Item default directions] Mark Glover
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-{{indexmenu_n>30}} +{{indexmenu_n>60}} 
-====== Abbreviations for dispensing ======+====== 10.06. Abbreviations for dispensing ======
 Abbreviations are the short codes you can use to quickly enter the patient directions for a medicines when you dispense it to them. Abbreviations are the short codes you can use to quickly enter the patient directions for a medicines when you dispense it to them.
 +
 +When you are issuing an item you can mix abbreviations and your own text to add common directions quickly.
  
 It is worth mentioning that abbreviations may also be used in other situations e.g. if a significant number of customers live in the same locality, an abbreviated form of their address could be employed. All abbreviations are created in the same way as described below. It is worth mentioning that abbreviations may also be used in other situations e.g. if a significant number of customers live in the same locality, an abbreviated form of their address could be employed. All abbreviations are created in the same way as described below.
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 As usual, you can sort the list by clicking on the column headers. As usual, you can sort the list by clicking on the column headers.
  
-=== Add an Abbreviation ===+=== Add an abbreviation === 
 +<WRAP center round important 60%> 
 +If you change an abbreviation or add a new one, you will see the change immediately (v317 or later), but in a multi-user environment other users will have to log out and log in (use **Switch user** to do this quickly) to see the edited or added abbreviations. 
 +</WRAP> 
 To add an abbreviation, click on the Add button and the following window opens: To add an abbreviation, click on the Add button and the following window opens:
  
-{{ :under_development:abbrev_2.png?300 }}+{{ :dispensing:abbreviations_add.png?350 |}}
  
-Enter the abbreviation that you will type in the //Abbreviation// field and the text that it will be expanded to in the //Expansion// field. When you're done click on the **OK** button+Enter the abbreviation that you will type in the //Abbreviation// field and the text that it will be expanded to in the //Expansion// field. When you're done click on the **OK** button.
  
-=== Edit an Abbreviation ===+Do not use actual words in your abbreviation, or else attempting to type the word will result in the expanded text appearing on your label! 
 + 
 +<WRAP center round important 60%> 
 +Note: your abbreviations cannot contain the underscore (_), period (.) or comma (,) characters.\\ \\ Any non-printable characters entered before or after the abbreviation will be removed. Any entered in the abbreviation will be replaced with an underscore (''_''). 
 +</WRAP> 
 + 
 + 
 +=== Edit an abbreviation ===
 To edit an abbreviation, double-click it in the list. A similar window to the add abbreviation window will open, pre-populated with the abbreviation's details: To edit an abbreviation, double-click it in the list. A similar window to the add abbreviation window will open, pre-populated with the abbreviation's details:
  
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 Edit the abbreviation and expansion as required then click on the **OK** button to save it. Edit the abbreviation and expansion as required then click on the **OK** button to save it.
  
-=== Delete an Abbreviation ===+=== Delete an abbreviation ===
 Select a single abbreviation in the list by clicking on it then click on the **Delete** button. You will be asked to confirm the deletion - if you do, it is deleted from the list.  Select a single abbreviation in the list by clicking on it then click on the **Delete** button. You will be asked to confirm the deletion - if you do, it is deleted from the list. 
  
 +=== Print a list of abbreviations ===
 +Click the //Report// button to construct a simple report listing all abbreviations. This report can be previewed or printed.
  
-Click the //New// button to add a new abbreviation.+After clicking on the button, you will be shown the report editor window. In older versions of mSupply it looks like this:
  
-{{ :under_development:abbrev_2.png?300 }}+{{ :dispensing:abbreviation_report.png?600 |}}
  
-Type an abbreviation and the text that it will expand to.+  - Double-click on **Abbreviation** 
 +  - Double-click on **Expansion** 
 +  - Right-click on **Detail** and set font size to 8 or 9 
 +  - You can use the lines on the column headers to adjust column width 
 +  - Choose **File > Generate** to print the list
  
-Click the //Report// button to construct a simple report listing all abbreviations. This report can be previewed or printed.+In newer versions of mSupply, the report editor will look like this: 
 +{{ :dispensing:quick_report_editor.png?600 |}}
  
-When you are issuing an item you can mix abbreviations and your own text to add common directions quickly.+Click on the **Fields** button and then double-click on //abbreviation// then //expansion// in the left hand //Available fields// section to move them to the //Report columns// section like this:
  
-Do not use actual words as your abbreviation, or else attempting to type the word will result in the expanded text appearing on your label! +{{ :dispensing:abbreviation_report.png?600 |}}
- +
-<WRAP center round important 60%> +
-If you change an abbreviation or add a new one, you will see the change immediately (v317 or later), but in a multi-user environment other users will have to log out and log in (use **Switch user** to do this quickly) to see the edited or added abbreviations. +
-</WRAP>+
  
 +Click on the **OK** button then click on the **Execute** button to run the report and print it out.
  
 ===== Importing abbreviations ===== ===== Importing abbreviations =====
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-===== Printing the current abbreviations ===== +===== Item default directions ===== 
-From the abbreviations window, click the **Report** button. +Once you have entered abbreviations, don't forget to enter the default directions for all common items - the default directions are the abbreviations that are used by default for an item when it is added to a prescription. Instructions are [[items:item_basics:tab_dispensing|here]].
- +
-{{ :dispensing:abbreviation_report.png? |}} +
- +
-  - Double-click on **Abbreviation** +
-  - Double-click on **Expansion** +
-  - Right-click on **Detail** and set font size to 8 or 9 +
-  - You can use the lines on the column headers to adjust column width +
-  - Choose **File > Generate** to print the list +
- +
- +
-===== Item Default Directions ===== +
-Once you have entered abbreviations, don't forget to enter the default directions for all common items - the default directions are the abbreviations that are used by default for an item when it is added to a prescription. Instructions are [[items:item_basics#default_directions|here]].+
  
  
-// Previous: [[dispensing:prescribers|Prescribers]]     Next: [[dispensing:printer_setup|Printing Preferences]]//+\\ 
 +\\ 
 +|  //  Previous:  **[[dispensing:prescribers|10.05. Prescribers]]** | | Next: **[[dispensing:diagnoses|10.07. Diagnoses]]** //  |
 ---- struct data ---- ---- struct data ----
 +pagestatus.status    : 
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  • Last modified: 2022/10/18 02:58
  • by Mark Glover