items:item_basics

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items:item_basics [2021/05/11 09:31] – [Show items] Gary Willettsitems:item_basics [2026/01/16 12:31] (current) – [Show items] Gary Willetts
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 **Exclude hidden items** checkbox: This is checked by default and means that only items that are visible in the store you are logged into are included in the search. If you uncheck this box then all items in all stores in your datafile will be included in the search. **Exclude hidden items** checkbox: This is checked by default and means that only items that are visible in the store you are logged into are included in the search. If you uncheck this box then all items in all stores in your datafile will be included in the search.
 +
 +<WRAP important center round 90%>
 +There might be items in your store with stock that have been made invisible (by removing them from a master list controlling visibility, for example). If an item has stock, it will show in any search it is matched by, regardless of the setting of the **Exclude hidden items** checkbox.
 +
 +Stock cannot be hidden in mSupply!
 +</WRAP>
  
 If only one item is found by your search then its details are displayed, otherwise you will be shown a list of matching items. If only one item is found by your search then its details are displayed, otherwise you will be shown a list of matching items.
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 Here's an example of a list of items displayed after clicking the **Find** button: Here's an example of a list of items displayed after clicking the **Find** button:
-{{ :items:itemlist.jpg |}}+{{ :items:item-list-1.png?600 |}}
  
 Double-click the item in the list to view its details. Double-click the item in the list to view its details.
  
-==== Items list view ==== +==== Buttons on the Items list view ==== 
-**New item:** Click this button to enter the details of a new item you + 
-are adding to your inventory. You can find out how to do this+=== New item === 
 + 
 +Click the **New item** button to enter the details of a new item you are adding to your inventory. You can find out how to do this
 [[items:adding_a_new_item|here]] [[items:adding_a_new_item|here]]
  
 +/*
 +Pretty useless feature - deprecated around v5.0
 **Report:** Click this button to open a report editor window where you **Report:** Click this button to open a report editor window where you
 can design a report. The report will use the currently displayed records can design a report. The report will use the currently displayed records
 (not the highlighted records). (not the highlighted records).
 +*/
 +=== Set values ===
  
-**Set values:** A flag is a quick way of identifying a group of items for +Click the **Set values** button to do either (or both) of the following for **all** the highlighted items: 
-use in a report.+  * Set the flag 
 +  * Set forecasting options
  
 {{ :items:setvalues.png?400 |}} {{ :items:setvalues.png?400 |}}
  
-* You can set and remove flags for multiple items at the same time. To +<WRAP center round info 60%> 
-do so, hold down the control key (command key on Mac) and click on the +You can highlight multiple items at the same time by holding down the control key (command key on Mac) and click on the lines you wish to flag. They will become highlighted. 
-lines you wish to flag. They will become highlighted. Then click the +</WRAP>
-"set flags" button. You will be shown a window like this:+
  
-We recommend you use a single character (or two) as the flag. 
  
-If you choose **Append to existing flags**, any items with existing +<WRAP center round tip 60%> 
-flags will have the new flag added to the end of the flag. If you choose +The flag field is limited to 16 characters in length.  Particularly when mSupply allows multiple strings of text in a single flag, We recommend you use just a single character (or two) as the flag. 
- **Replace existing flags**, then the selected items will have their +</WRAP>
-flags cleared. Note that you can clear all flags for all items by +
-selecting all items (control - A) then leaving the **Set flag to.**  +
-field blank, clicking "Replace existing flags", and then clicking the ** +
-OK** button.+
  
-**Find:** Clicking this button displays the **Find** window, the same 
-as if you had chosen **Items > Show items**. 
  
-**Order by:** Clicking this button will bring up the standard Order by +If you choose **Append to existing flags**, any items with existing flags will have the new flag added to the end of the flag. If you choose **Replace existing flags**, then the selected items will have their flags cleared.
-window, where you can choose fields by which to sort the displayed items+
  
-**Print:** Click this button to print the items currently displayed in a +<WRAP center round tip 60%> 
-list.+You can clear all flags for all items by selecting all items (control - A) then leaving the **Set flag to** field blank, clicking "Replace existing flags", and then clicking the **OK** button. 
 +</WRAP> 
 + 
 +=== Find === 
 + 
 +Clicking the **Find** button displays the **Find** window, the same as if you had chosen **Items > Show items**. 
 + 
 +=== Order by === 
 + 
 +Clicking the **Order by** button will bring up the standard Order by window, where you can choose fields by which to sort the displayed items 
 + 
 +=== Print === 
 + 
 +Click the **Print** button to print the items currently displayed in a list. 
 + 
 +=== Modify === 
 + 
 +Click the **Modify** button to show details for the first record that is highlighted. Clicking the **OK and Next** button in the item details window will jump to the next highlighted record. To select multiple records, hold down the control key (command on Mac) while you click on the records you wish to select.
  
-**Modify: **Click this button to show details for the first record that +=== Duplicate ===
-is highlighted. Clicking the **OK and Next** button in the item details +
-window will jump to the next highlighted record. To select multiple +
-records, hold down the control key (command on Mac) while you click on +
-the records you wish to select.+
  
-**Duplicate**: Click this button to create a new item with the same details as the selected item. A message box like the one below will appear. Click on button **Duplicate** to confirm creating the duplicate.  Note that the only difference you will see between the existing item and the newly created item is the name of the new item ends with the text '(copy)'. The new item will be added to the end of the currently displayed list of items.+Click the Duplicate button to create a new item with the same details as the selected item. A message box like the one below will appear. Click on button **Duplicate** to confirm creating the duplicate.  Note that the only difference you will see between the existing item and the newly created item is the name of the new item ends with the text '(copy)'. The new item will be added to the end of the currently displayed list of items.
 \\ \\
 {{ :items:msg_duplicate.png?350 }} {{ :items:msg_duplicate.png?350 }}
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 \\ \\
 \\ \\
-**Customise list: **Clicking this button will show a window where you + 
-can choose which fields from the items table are shown in the list view. See   +=== Customise === 
-[[tutorial:working_with_lists|Working with lists.]]+ 
 +Clicking the **Customise** button will show a window where you can choose which fields from the items table are shown in the list view. See [[tutorial:working_with_lists|Working with lists.]] 
 + 
 +=== Merge === 
 + 
 +Click on the **Merge** button to merge two highlighted items.
  
 ===== Item details window ===== ===== Item details window =====
-{{ :items:item_basics:itemdetailswindow.png?750 |}}+{{ :items:itemdetailswindow.png?750 |}}
  
 ==== Buttons in the item details window ==== ==== Buttons in the item details window ====
  • Last modified: 2021/05/11 09:31
  • by Gary Willetts