other_stuff:foreign_currency_transactions

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other_stuff:foreign_currency_transactions [2020/03/13 16:22] – Gary Willettsother_stuff:foreign_currency_transactions [2022/02/11 15:48] (current) – Gary Willetts
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-{{indexmenu_n>120}} +{{indexmenu_n>110}} 
-====== 23.12. Using foreign currencies in transactions ====== +====== 26.11. Using foreign currencies in transactions ======
- \\ +
-\\+
 The foreign currency feature enables you to receive stock from suppliers in the suppliers own foreign currency and also distribute goods to customers in their own currency. The foreign currency feature enables you to receive stock from suppliers in the suppliers own foreign currency and also distribute goods to customers in their own currency.
  
-===Set up foreign currencies for customers and/or suppliers===+===== Set up foreign currencies for customers and/or suppliers =====
  
-<WRAP 60% center round important>You must have //Foreign Currencies// configured in mSupply if you are using this feature; you can set them up now using [[other_stuff:currencies|Currencies]] and once you have done this, performing the steps below.</WRAP>+<WRAP 60% center round important>You must have //Foreign Currencies// configured in mSupply if you are using this feature.  You set them up using [[other_stuff:currencies|Currencies]].  Once this is done, follow the steps below.</WRAP>
  
-\\ 
-__Set the Store to use foreign currency__ 
-    - From the Navigator click drop down menu **Special> Show Stores...** double click to select the store in which you want foreign currencies to be used and in the window that appears hit tab **Preferences**. 
-    - Check **Store mode: Able to issue in foreign currency**. 
-    - Click **OK** and return to the mSupply Navigator. 
-__Set the currency of the Customer or Supplier__ 
-    - From the **Navigator** choose **Customers > Show Customers**. 
-    - Locate the Customer and double-click it. In the window that appears click the **General** tab and in **Currency** drop-down list (top-right) select the appropriate currency for that Customer. 
-    - Click **OK** to return to the Navigator and do the same for the Supplier if required. 
  
-==== Using foreign currencies ====+==== Set the Store to use foreign currency ==== 
 + 
 + - From the Navigator click drop down menu **Special> Show Stores...** double click to select the store in which you want foreign currencies to be used and in the window that appears hit tab **Preferences**. 
 + - Check **Store mode: Able to issue in foreign currency**. 
 + - Click **OK** and return to the mSupply Navigator. 
 + 
 + 
 +==== Set the currency of the Customer or Supplier ==== 
 + 
 + - From the **Navigator** choose **Customers > Show Customers**. 
 + - Locate the Customer and double-click it. In the window that appears click the **General** tab and in **Currency** drop-down list (top-right) select the appropriate currency for that Customer. 
 + - Click **OK** to return to the Navigator and do the same for the Supplier if required. 
 + 
 +===== Using foreign currencies =====
   * Generating an invoice for goods (either from a Supplier or to a Customer):   * Generating an invoice for goods (either from a Supplier or to a Customer):
     * [[other_stuff:foreign_currency_transactions#supplier_invoices|receive goods from a Supplier in a foreign currency]]     * [[other_stuff:foreign_currency_transactions#supplier_invoices|receive goods from a Supplier in a foreign currency]]
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     * [[other_stuff:foreign_currency_transactions#supplier_credit|send/return goods to a Supplier in a foreign currency]]     * [[other_stuff:foreign_currency_transactions#supplier_credit|send/return goods to a Supplier in a foreign currency]]
  
-=== Supplier invoices ===+==== Purchase orders ==== 
 +<WRAP center round todo 60%> 
 +Instructions in these section to be update 
 +</WRAP>
  
-<WRAP 60% center round info >As an example for the guide, our store operates with Australian dollars (AUD) as the local currency, and is making a purchase from a European supplier which uses the Euro (EUR) </WRAP>+==== Supplier invoices ==== 
 + 
 +<WRAP 60% center round info >In this example, our store operates with Australian dollars (AUD) as the local currency, and is making a purchase from a European supplier which uses the Euro (EUR) </WRAP>
    
-  * From the Navigator choose **Suppliers > New Supplier Invoice** +  - From the Navigator choose **Suppliers > New Supplier Invoice** 
-  * In the Supplier Invoice window that appears select your supplier and view its details by double-clicking. +  - In the Supplier Invoice window that appears select your supplier and view its details by double-clicking. 
-  * Click the **Price** tab and change the currency (as highlighted in box **1** below) to the currency in which the supplier provides the items to you. +  - Click the **Price** tab and change the currency (as highlighted in box **1** below) to the currency in which the supplier provides the items to you. 
-  * Return to the **General** tab and click button **New line** to add a new item line. +  - Return to the **General** tab and click button **New line** to add a new item line. 
-  * In the window that appears type the details of the item you are receiving and hit button **OK & Next** to add further items. +  - In the window that appears type the details of the item you are receiving and hit button **OK & Next** to add further items. 
-  * Once all items are added, again click the **Price** tab and review the item prices as highlighted in **2** below:+  - Once all items are added, again click the **Price** tab and review the item prices as highlighted in box **2** below:{{ :other_stuff:fc_supp_inv_1.png?700 |}}<WRAP center round info 60%> 
 +The columns headed **Price FC** and **Extension FC** in box **2** above show the cost price of goods to you in Euros - i.e. the Foreign currency which the supplier uses, while the figures in the columns on the right show the prices in Australian dollars - i.e. your local currency. 
 +</WRAP> 
 +  - Click **OK** to save the Supplier invoice and introduce the items to stock.
  
-{{ :other_stuff:fc_supp_inv_1.png?700 |}}+<WRAP 60% center round important> 
 +  * If you change the supplier on an invoice that has item lines, the following message will appear. Check the currency is correct for the new customer and adjust it if necessary.{{ :other_stuff:change_currency_manually.png?400 }} 
 +</WRAP>
  
-<WRAP 60% center round info>The columns headed 'Price FC' and 'Extension FC' in __box 2__ above show the cost price of goods to you in Euros - i.e. the Foreign currency which the supplier uses, while the figures in the columns on the right show the prices in Australian dollars - i.e. your local currency. </WRAP>+==== Customer invoices ====
  
-  * Click **OK** to save the Supplier invoice and introduce the items to stock. 
-=== Customer invoices === 
-  * Ensure //Foreign Currencies// are active as per the instructions at the top of this page. 
-  * From the Navigator choose **Customers > New Customer Invoice**. 
-  * In the Customer Invoice window that appears select your Customer in field **Name** and note the currently set currency and its rate as highlighted in __box 1__ below. 
-  * Now click the **New Line** button to add a new item line. 
-  * In the window that appears type the details of the item you are issuing and hit button **OK**. Repeat as needed. 
 <WRAP center round 60% info> In our example, the supplier uses Australian dollars (AUD), and is creating an invoice for Highland Health Centre which uses Solomon Islands dollars (SBD).</WRAP> <WRAP center round 60% info> In our example, the supplier uses Australian dollars (AUD), and is creating an invoice for Highland Health Centre which uses Solomon Islands dollars (SBD).</WRAP>
 +  - Ensure //Foreign Currencies// are active as per the instructions at the top of this page.
 +  - From the Navigator choose **Customers > New Customer Invoice**.
 +  - In the Customer Invoice window that appears select your Customer in field **Name** and note the currently set currency and its rate as highlighted in __box 1__ below.
 +  - Now click the **New Line** button to add a new item line.
 +  - In the window that appears type the details of the item you are issuing and hit the **OK** button. Repeat as needed.{{ :other_stuff:cust_inv_fc.png?750 |}}<WRAP center round info 60%>
   * Box 1 shows the customer's currency, SBD, the Currency Rate, which shows the value of 1 Solomon Island dollar in the supplier's currency, Australian dollars, and the invoice value in the customer's currency.    * Box 1 shows the customer's currency, SBD, the Currency Rate, which shows the value of 1 Solomon Island dollar in the supplier's currency, Australian dollars, and the invoice value in the customer's currency. 
-  * Note the item's foreign currency values (SBD) in the columns //Price fc// and //Price fc ext// on the Customer Invoice in __box 2__ below: +  * Observe the item's foreign currency values (SBD) in the columns **Price fc** and **Price fc ext** on the Customer Invoice in box **2** below: 
- {{ :other_stuff:cust_inv_fc.png?750 |}} +</WRAP> 
-  * Click **OK** to save the Customer invoice.+  - Click **OK** to save the Customer invoice.
  
-<WRAP 60% center round important>If you change the customer on an invoice that has item lines, the following message will appear. Check the currency is correct for the new customer and adjust it if necessary.</WRAP> +<WRAP 60% center round important> 
-\\ +  * If you change the customer on an invoice that has item lines, the following message will appear. Check the currency is correct for the new customer and adjust it if necessary.{{ :other_stuff:change_currency_manually.png?400 }} 
-{{ :other_stuff:change_currency_manually.png?400 }} +</WRAP> 
-\\ + 
-Note that this message also appears on a Customer Credit and Supplier Credit. + 
-=== Supplier credit === +==== Supplier credit ====
-  * Ensure Foreign currencies are active as per the instructions at the top of this page. +
-  * From the Navigator click drop down menu **Supplier> New Supplier Credit**. +
-  * In the Supplier Credit window that appears select your Supplier in field **Name** and note the currently set currency and its rate as highlighted in __box 1__ below. +
-  * Now click button **New Line** to add a new item line. +
-  * In the window that appears type the details of the item you are receiving and hit **OK**. Repeat as needed. +
-  * As this is a credit note, the value is shown as a negative amount+
 <WRAP 60% center round info> In our example, the supplier, International Dispensary, uses Euros (EUR), while we use Australian dollars (AUD).</WRAP> <WRAP 60% center round info> In our example, the supplier, International Dispensary, uses Euros (EUR), while we use Australian dollars (AUD).</WRAP>
-  * Box 1 shows the supplier's currency, EUR, the Currency Rate, which shows the value of 1 Euro in our currency, Australian dollars, and the credit note value in the supplier's currency.  
-  * Note the item's foreign currency values (SBD) in the columns //Price fc// and //Price fc ext// on the Supplier Credit in box 2 below:   
  
- {{ :other_stuff:supp_cr_fc.png?750 |}} +  - Ensure Foreign currencies are active as per the instructions at the top of this page. 
-  * Click **OK** to save the Supplier credit.+  - From the Navigator click drop down menu **Supplier> New Supplier Credit**. 
 +  - In the Supplier Credit window that appears select your Supplier in field **Name** and note the currently set currency and its rate as highlighted in __box 1__ below. 
 +  - Now click button **New Line** to add a new item line. 
 +  - In the window that appears type the details of the item you are receiving and hit **OK**. Repeat as needed. 
 +  - As this is a credit note, the value is shown as a negative amount 
 +  - Box 1 shows the supplier's currency, EUR, the Currency Rate, which shows the value of 1 Euro in our currency, Australian dollars, and the credit note value in the supplier's currency.  
 +  - Note the item's foreign currency values (SBD) in the columns //Price fc// and //Price fc ext// on the Supplier Credit in box 2 below:\\  {{ :other_stuff:supp_cr_fc.png?750 |}} 
 +  - Click **OK** to save the Supplier credit.
  
-=== Customer credit === +<WRAP 60% center round important> 
-  * Ensure Foreign currencies are active as per the instructions at the top of this page. +  * If you change the supplier on an invoice that has item lines, the following message will appear. Check the currency is correct for the new customer and adjust it if necessary.{{ :other_stuff:change_currency_manually.png?400 }} 
-  * From the Navigator click drop down menu **Customer> New credit...** +</WRAP> 
-  * In the Customer Credit window that appears select your Customer in field **Name** and note the currently set currency and its rate as highlighted in __box 1__ below. +==== Customer credit ====
-  * Now click button **New Line** to add a new item line. +
-  * In the window that appears type the details of the item you are crediting and hit button **OK**.+
 <WRAP center round 60% info> In our example, the supplier uses Australian dollars (AUD), and is creating a credit note for Highland Health Centre which uses Solomon Islands dollars (SBD).</WRAP> <WRAP center round 60% info> In our example, the supplier uses Australian dollars (AUD), and is creating a credit note for Highland Health Centre which uses Solomon Islands dollars (SBD).</WRAP>
-  * Boxes 1 and 2 show details exactly the same as explained in the previous two examples 
- {{ :other_stuff:cust_cr_fc.png?750 }} 
-  * Click **OK** to save the Customer credit. 
  
-// Previous: [[other_stuff:currencies|Currencies]]     Next:  [[other_stuff:invoice_authorization|Authorisation]]//+  - Ensure Foreign currencies are active as per the instructions at the top of this page. 
 +  - From the Navigator click drop down menu **Customer> New credit...** 
 +  - In the Customer Credit window that appears select your Customer in field **Name** and note the currently set currency and its rate as highlighted in __box 1__ below. 
 +  - Now click button **New Line** to add a new item line. 
 +  - In the window that appears type the details of the item you are crediting and hit button **OK**. 
 +  - Boxes **1** and **2** show details exactly the same as explained in the previous two examples\\ {{ :other_stuff:cust_cr_fc.png?750 }} 
 +  - Click **OK** to save the Customer credit.
  
 +<WRAP 60% center round important>
 +  * If you change the customer on an invoice that has item lines, the following message will appear. Check the currency is correct for the new customer and adjust it if necessary.{{ :other_stuff:change_currency_manually.png?400 }}
 +</WRAP>
  
 \\ \\
 \\ \\
-|  //  Previous:  **[[other_stuff:currencies|23.10. Currencies]]** | | Next: **[[other_stuff:assets|23.12. Asset management]]** //  |+|  //  Previous:  **[[other_stuff:currencies]]** | | Next: **[[other_stuff:registration]]** //  |
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  • Last modified: 2020/03/13 16:22
  • by Gary Willetts