receiving_goods:goods_receipts

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receiving_goods:goods_receipts [2024/11/08 11:51] – [Goods receipt line entry] Gary Willettsreceiving_goods:goods_receipts [2025/05/08 22:44] (current) – [Price tab] Gary Willetts
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 === Selecting the Purchase Order === === Selecting the Purchase Order ===
  
-In the **Supplier** field (which displays // Search Purchase Order// when it first opens), enter the first few characters of the name of the supplier from whom the order has been received.  To display all Purchase Orders awaited, enter ''@'' in the Supplier field. (This has been done in the example shown below):+In the **Supplier** field (which displays //Search Purchase Order// when it first opens), enter the first few characters of the name of the supplier from whom the order has been received.  To display all Purchase Orders awaited, enter ''@'' in the Supplier field. (This has been done in the example shown below):
  
 {{ :purchasing:choose_po.png?550 }} {{ :purchasing:choose_po.png?550 }}
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   * **Comment** column: The value entered in the **Comment** field on the purchase order.   * **Comment** column: The value entered in the **Comment** field on the purchase order.
  
-If there are a lot of purchase order in the list you can shorten it by typing something in the //Type here to search// field. The list will then only show purchase orders for suppliers that have a name which contains what you typed.+If there are a lot of purchase orders in the list you can shorten it by typing something in the //Type here to search// field. The list will then only show purchase orders for suppliers that have a name which contains what you typed.
  
-From this screen select the entry which matches the purchase order for which you have received stock, either by double clicking on the entry, or by highlighting the entry and clicking on the //Use// button.+From this screen select the entry which matches the purchase order for which you have received stock, either by double clicking on the entry, or by highlighting the entry and clicking on the //Ok// button.
  
 The //New Goods Receipt// window reappears with the supplier field and some other details completed. The //New Goods Receipt// window reappears with the supplier field and some other details completed.
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 === Finalising goods received === === Finalising goods received ===
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 The next step in receiving your goods into mSupply is to create a supplier invoice (that is where you will enter pricing information if you need to). This is done automatically for you when you finalise the goods receipt. The next step in receiving your goods into mSupply is to create a supplier invoice (that is where you will enter pricing information if you need to). This is done automatically for you when you finalise the goods receipt.
  
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 <WRAP tip round>If you have the store preferences set to force **supplier invoice** authorisation, you will not be able to confirm supplier invoices (and therefore bring items into stock) until they have been authorised. See [[other_stuff:invoice_authorization|here]] for details.</WRAP> <WRAP tip round>If you have the store preferences set to force **supplier invoice** authorisation, you will not be able to confirm supplier invoices (and therefore bring items into stock) until they have been authorised. See [[other_stuff:invoice_authorization|here]] for details.</WRAP>
 +
 +<WRAP info center round 90%>
 +If the //Items received on a purchase order must be within a minimum expiry date// preference is turned on (see the [[purchasing:ordering_from_suppliers#minimum_expiry_date_field|6.01. Ordering stock from suppliers]] page for details) then, when finalising a goods received note, a check is made to see whether any of the lines have an expiry date that is before the date set on the purchase order. If they do then you will be shown a message telling you which lines have too short an expiry date and you will not be able to finalise the goods received note until the expiry date is changed or the line is removed from the goods received note.
 +</WRAP>
  
 === Authorising items on goods received notes === === Authorising items on goods received notes ===
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 ^  Item ^ Foreign Price  ^  Quantity  ^  Foreign Currency \\ Price Extension  ^  Local Price  ^  Local price Extension  ^ ^  Item ^ Foreign Price  ^  Quantity  ^  Foreign Currency \\ Price Extension  ^  Local Price  ^  Local price Extension  ^
-| Amoxycillin 250mg tabs  |  50|  10|   500|  70|  3,500| +| Amoxycillin 250mg tabs  |  50|  10|   500|  350|  3,500| 
-| Paracetamol 500mg tabs  |  300|  5|   1,500|  35|  10,500|+| Paracetamol 500mg tabs  |  300|  5|   1,500|  2,100|  10,500|
  
 Now we add USD300 of freight charges and YXB1400 of import duties: Now we add USD300 of freight charges and YXB1400 of import duties:
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 ^  Item ^ Foreign Price  ^  Quantity  ^  Foreign Currency \\ Price Extension  ^  Local Price  ^  Local price Extension  ^ ^  Item ^ Foreign Price  ^  Quantity  ^  Foreign Currency \\ Price Extension  ^  Local Price  ^  Local price Extension  ^
-| Amoxycillin 250mg tabs  |  50|  10|   500|  87.5|  4,375| +| Amoxycillin 250mg tabs  |  50|  10|   500|  437.5|  4,375| 
-| Paracetamol 500mg tabs  |  300|  5|   1500|  43.75|  13,125|+| Paracetamol 500mg tabs  |  300|  5|   1500|  2,625|  13,125|
  
 == Currency and currency rate == == Currency and currency rate ==
  • Last modified: 2024/11/08 11:51
  • by Gary Willetts