receiving_goods:show_outstanding_purchase_order_lines

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receiving_goods:show_outstanding_purchase_order_lines [2020/05/19 00:04] – [Finalising purchase orders] loureceiving_goods:show_outstanding_purchase_order_lines [2020/05/19 00:09] – [Finalising purchase orders] Mark Glover
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 But beware: don't finalise a purchase order **before** you have received everything the supplier is going to send because you won't be able to make any changes to it or receive goods against it using the [[receiving_goods:goods_receipts|Receiving goods (goods receipt function)]]. But beware: don't finalise a purchase order **before** you have received everything the supplier is going to send because you won't be able to make any changes to it or receive goods against it using the [[receiving_goods:goods_receipts|Receiving goods (goods receipt function)]].
  
-<WRAP center round tip 60%> 
-If you do accidentally finalise a purchase order and you need to receive more stock against it, please contact Sustainable Solutions [[support@msupply.org.nz]] and if we have access to your database, & it is authorised by your management we can un-finalise the purchase order for you. 
-</WRAP> 
  
 === Why can't we just un-finalise this PO ourselves? === === Why can't we just un-finalise this PO ourselves? ===
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 This will be because either: This will be because either:
   - all ordered stock has been delivered   - all ordered stock has been delivered
-  - the supplier has failed to supply in accordance with the PO contract e.g. supplier has been super late and still hasn't supplied stock.  This PO is finalised because the contract is in breach, and nothing further will be received/accepted against the PO.  It is **most irregular** for an organisation to turn around and say, "wait, we'll continue to deal with the supplier on this order even though the contract is in breach" and unfinalise the PO - auditors will likely want to see good documented evidence to support why this is appropriate.  No manager in their right mind would sign such a document...+  - the supplier has failed to supply in accordance with the PO contract e.g. supplier has been super late and still hasn't supplied stock.  This PO is finalised because the contract is in breach, and nothing further will be received/accepted against the PO.\\  It is **most irregular** for an organisation to turn around and say, "wait, we'll continue to deal with the supplier on this order even though the contract is in breach" and unfinalise the PO - auditors will likely want to see good documented evidence to support why this is appropriate.  No manager in their right mind would sign such a document...\\  A new purchase order, needing new approval by management would be more appropriate.
  
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  • Last modified: 2020/05/19 00:22
  • by Mark Glover