Back to Item Details window

This window has settings for:

  1. cautionary warnings used when dispensing medicines
  2. accounts used when exporting transaction information
  3. SMS (text) messaging
  4. Price list

Warnings: Warnings which apply to this item are chosen from a standard list. This list is set up using the Special > Warnings menu.

Use the Add button to add a warning for the item. This will open the below window where you can choose the warning from a list. Double click on the warning you want to use. You may also add new warnings to the list by clicking the new button.

To delete a warning, click on its line then click the Delete button.

When an item has more than one warning, the warning that has priority will be automatically printed on the label. You can add other warnings as part of the label directions if required.

To give a warning priority, double-click its line in the list and check the Priority box:

A warning's text may only be edited by choosing Warnings from the Special menu

Accounts: You can set the general ledger account to be used for exporting purchase and supply transactions involving this item here.

To set each account enter a portion of the account description or code and press the Tab key. You will be shown a standard choice list if more than one account matches what you typed.

SMS settings: These settings concern the item and SMS messages from mobile phones.

SMS code: This is the code that will be entered in an SMS to refer to the item. Keep the code short and unique! If you change this code you must notify all the users who send SMS messages to mSupply about the new code, otherwise they will not know how to refer to this item in their SMS messages. Because of this, you can only change this item after you 'unlock' the padlock next to it by clicking on it. When you unlock the padlock you will be shown a warning that SMS users must be told about the new code.

SMS pack size: The pack size to use to convert the pack size quantities entered in an SMS message into item quantities. You must enter a value greater than or equal to 1 for this if you have entered an SMS code. Otherwise this field is ignored.

Price list

This section has two main uses:

  1. It provides details used in reports (like the price list report - see the 13.09. Other reports page for details).
  2. It provides details used in the online catalgoue (see the 19.07. Online catalogue page for details).

On Price list: If this box is checked, this item will be included in the price list report and the online catalogue.

Catalogue price: The price for the item that will be used in the price list and the online catalogue.

Catalogue pack size: The pack size for the item that will be used in the price list and the online catalogue. The Catalogue price applies to a pack of this pack size.

The Catalogue pack size can differ from the Preferred pack size on the Storage tab

If you need to change the On Price List check box for many items at once, custom code has been developed for this purpose, using the feature to set the item flag in bulk. It is a technically challenging process that is easy to get wrong. Please contact Sustainable Solutions on to discuss this. Include a link to this heading Update On Price List in bulk :-).

The relevant details are:

  • Last modified: 2022/02/07 00:29
  • by Mark Glover